80 Useful Keyboard Shortcuts for Microsoft Outlook

By . Filed in Windows Tips

Does your work involves a lot of e-mail checking and replying? If you rely on Microsoft Outlook to handle all your daily mails, here’s a good news for you. We’ve compiled a list of useful keyboard shortcuts that will help you move faster around Microsoft Outlook than using a mouse.

Full list after jump.

  • Alt + . (period) Open the Address Book with the To field selected
  • Alt + A Open the Action drop-down menu
  • Alt + B Open the Address Book with the BCC field selected
  • Alt + C Select message recipients for CC field
  • Alt + D Switch to Daily calendar view
  • Alt + E Open the Edit drop-down menu
  • Alt + F Open the File drop-down menu
  • Alt + G Open the Go drop-down menu
  • Alt + H Open the Help drop-down menu
  • Alt + I Open the Find tool bar / Open the Insert drop-down menu
  • Alt + J Move to the Subject field
  • Alt + K Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
  • Alt + L Reply All
  • Alt + M Switch to Monthly calendar view
  • Alt + N Open the Accounts drop-down menu
  • Alt + O Open the Format drop-down menu / Switch to Today calendar view
  • Alt + P Open the Message Options dialog box
  • Alt + R Reply / Switch to Work Week Calendar view
  • Alt + S Send
  • Alt + T Open the Tools drop-down menu
  • Alt + V Open the View drop-down menu
  • Alt + W Forward an item / Switch to Weekly calendar view
  • Alt + Y Switch to Daily calendar view
  • Ctrl + 1 Go to Mail
  • Ctrl + 2 Go to Calendar
  • Ctrl + 3 Go to Contacts
  • Ctrl + 4 Go to Tasks
  • Ctrl + 5 Go to Notes
  • Ctrl + 6 Go to Folder List
  • Ctrl + 7 Go to Shortcuts
  • Ctrl + 8 Go to Journal
  • Ctrl + A Select all
  • Ctrl + B Bold when editing a rich text message
  • Ctrl + C Copy
  • Ctrl + D Delete an item (message, task, contact, etc.)
  • Ctrl + E Activate the Find drop-down menu / Center Align when editing a rich text message
  • Ctrl + F Forward
  • Ctrl + J Open a new Journal Entry from the selected item (message, task, contact, etc.)
  • Ctrl + K Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
  • Ctrl + M Send/Receive all
  • Ctrl + O Open
  • Ctrl + P Print
  • Ctrl + Q Mark the selected message Read
  • Ctrl + R Reply
  • Ctrl + S Save a draft message
  • Ctrl + T Tab
  • Ctrl + U Mark the selected message Unread
  • Ctrl + V Paste
  • Ctrl + X Cut
  • Ctrl + Y Go to Folder
  • Ctrl + Z Undo
  • Ctrl + Backspace Delete the previous word
  • Ctrl + End Move to the end
  • Ctrl + Home Move to the beginning
  • Ctrl + Shift + A Open a new Appointment
  • Ctrl + Shift + B Open the Address Book
  • Ctrl + Shift + C Create a new Contact
  • Ctrl + Shift + E Open a new folder
  • Ctrl + Shift + F Open the Advanced Find window
  • Ctrl + Shift + G Flag message for follow up
  • Ctrl + Shift + J Open a new Journal Entry
  • Ctrl + Shift + K Open a new Task
  • Ctrl + Shift + L Open a new Distribution List
  • Ctrl + Shift + M Open a new Message
  • Ctrl + Shift + N Open a new Note
  • Ctrl + Shift + O Switch to the Outbox
  • Ctrl + Shift + P Open the New Search Folder window
  • Ctrl + Shift + Q Open a new Meeting Request
  • Ctrl + Shift + R Reply All
  • Ctrl + Shift + S Open a new Discussion
  • Ctrl + Shift + U Open a new Task Request
  • Ctrl + Shift + Y Copy a Folder
  • Shift + Tab Select the previous message header button or field
  • F1 Open Outlook Help
  • F3 Activate the Find toolbar
  • F4 Open the Find window
  • F7 Spellcheck
  • F9 Send and receive all
  • F10 Select File from the Outlook toolbar button
  • F11 Activate the “Find a contact” dialog box
  • F12 Save As
  • Alt + F4 Close the active window

Author:

This post is published by a Hongkiat.com staff (editors, interns, sometimes Hongkiat Lim himself) or a guest contributor.

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