80 Keyboard shortcuts for Microsoft Outlook

By hongkiat | Windows Tips

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Here are a list of shortcuts to help you move faster in Microsoft Outlook

  • Alt + . (period) Open the Address Book with the To field selected
  • Alt + A Open the Action drop-down menu
  • Alt + B Open the Address Book with the BCC field selected
  • Alt + C Select message recipients for CC field
  • Alt + D Switch to Daily calendar view
  • Alt + E Open the Edit drop-down menu
  • Alt + F Open the File drop-down menu
  • Alt + G Open the Go drop-down menu
  • Alt + H Open the Help drop-down menu
  • Alt + I Open the Find tool bar / Open the Insert drop-down menu

  • Alt + J Move to the Subject field
  • Alt + K Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
  • Alt + L Reply All
  • Alt + M Switch to Monthly calendar view
  • Alt + N Open the Accounts drop-down menu
  • Alt + O Open the Format drop-down menu / Switch to Today calendar view
  • Alt + P Open the Message Options dialog box
  • Alt + R Reply / Switch to Work Week Calendar view
  • Alt + S Send
  • Alt + T Open the Tools drop-down menu
  • Alt + V Open the View drop-down menu
  • Alt + W Forward an item / Switch to Weekly calendar view
  • Alt + Y Switch to Daily calendar view
  • Ctrl + 1 Go to Mail
  • Ctrl + 2 Go to Calendar
  • Ctrl + 3 Go to Contacts
  • Ctrl + 4 Go to Tasks
  • Ctrl + 5 Go to Notes
  • Ctrl + 6 Go to Folder List
  • Ctrl + 7 Go to Shortcuts
  • Ctrl + 8 Go to Journal
  • Ctrl + A Select all
  • Ctrl + B Bold when editing a rich text message
  • Ctrl + C Copy
  • Ctrl + D Delete an item (message, task, contact, etc.)
  • Ctrl + E Activate the Find drop-down menu / Center Align when editing a rich text message
  • Ctrl + F Forward
  • Ctrl + J Open a new Journal Entry from the selected item (message, task, contact, etc.)
  • Ctrl + K Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
  • Ctrl + M Send/Receive all
  • Ctrl + O Open
  • Ctrl + P Print
  • Ctrl + Q Mark the selected message Read
  • Ctrl + R Reply
  • Ctrl + S Save a draft message
  • Ctrl + T Tab
  • Ctrl + U Mark the selected message Unread
  • Ctrl + V Paste
  • Ctrl + X Cut
  • Ctrl + Y Go to Folder
  • Ctrl + Z Undo
  • Ctrl + Backspace Delete the previous word
  • Ctrl + End Move to the end
  • Ctrl + Home Move to the beginning
  • Ctrl + Shift + A Open a new Appointment
  • Ctrl + Shift + B Open the Address Book
  • Ctrl + Shift + C Create a new Contact
  • Ctrl + Shift + E Open a new folder
  • Ctrl + Shift + F Open the Advanced Find window
  • Ctrl + Shift + G Flag message for follow up
  • Ctrl + Shift + J Open a new Journal Entry
  • Ctrl + Shift + K Open a new Task
  • Ctrl + Shift + L Open a new Distribution List
  • Ctrl + Shift + M Open a new Message
  • Ctrl + Shift + N Open a new Note
  • Ctrl + Shift + O Switch to the Outbox
  • Ctrl + Shift + P Open the New Search Folder window
  • Ctrl + Shift + Q Open a new Meeting Request
  • Ctrl + Shift + R Reply All
  • Ctrl + Shift + S Open a new Discussion
  • Ctrl + Shift + U Open a new Task Request
  • Ctrl + Shift + Y Copy a Folder
  • Shift + Tab Select the previous message header button or field
  • F1 Open Outlook Help
  • F3 Activate the Find toolbar
  • F4 Open the Find window
  • F7 Spellcheck
  • F9 Send and receive all
  • F10 Select File from the Outlook toolbar button
  • F11 Activate the “Find a contact” dialog box
  • F12 Save As
  • Alt + F4 Close the active window

Related Entries.

  1. Windows 7 Keyboard Shortcuts to Increase Productivity Windows 7 Keyboard Shortcuts to Increase Productivity
  2. 5 Photoshop Shortcuts/Tricks To Boost Productivity 5 Photoshop Shortcuts/Tricks To Boost Productivity

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  • Snulfeffild
    Hi.
    My PC worked slowly, many errors. Help me, please to fix errors on my PC.
    My operation system is Win Vista.
    Thanks,
    Snulfeffild
  • ExoniEnzync
    Hi.
    My computer worked not correctly, many errors. Please, help me to fix buggs on my computer.
    My operation system is Windows XP.
    Thanks,
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  • dourmouck
    Cao everyone,

    Im new to the forum and just wanted to introduce myself, my name is Daniel and I'm form US. I've been a long time lurker who has finally decided to make an account and contribute.
  • KEYBOARD SHORTCUTS
    CTRL-1 Switch to Email view
    CTRL-2 Switch to Calendar View
    CTRL-3 Switch to Contacts View
    CTRL-4 Switch to Tasks View
    CTRL-6 Switch to Folder List in Navigation Pane.

    CTRL-F12 Marks the message as ‘Social’ category and puts it in another colour. [To set it, go Categorise > All Categories and set a button]

    When viewing a message:
    Alt H Accesses the menubar
    Thus Alt H X E (edit message)
    Alt P L (convert to plain text)

    Quick Access Toolbar
    It is also possible to add items to the ‘Quick Access Toolbar’. Right-click on the menubar and go to “Customise Quick Access Toolbar”.
    Use the ‘All Commands’ Dropdown. Select all the items you want. I’ve chosen:
    1 Edit Message
    2 Plain Text
    3 HTML
    4 Rich Text
    5 Message Options (allows you to see the email address of exactly who sent you the message if its not automatically shown)
    6 Superscript
    7 Subscript
    8 Convert Text To Table
    9 Convert Table to Text
    09 Clipart
    etc…

    You can then access each menu item simply by clicking ALT and the number.
  • Excellent reference list. Thanks!
  • williambit
    Hi, just registered today, can someone give me some suggestions on which ebooks or guides are good for newbies like me?
  • Idorortiext
    I am here at a forum newcomer. Until I read and deal with the forum.
    Let's learn!
  • admin_papa
    Hi Folks!

    Just wanted to share my new experience.

    If your Windows XP denies to start due to an error related to missing HAL.DLL, invalid Boot.ini or any other critical system boot files you can repair this by using the XP installation CD. Just boot from your XP Setup CD and enter the Recovery Console. Then run "attrib -H -R -S" on the C:\Boot.ini file and remove it. Run "Bootcfg /Rebuild" and then Fixboot

    Cheers,
    Carl
  • dazvenginzks
    I've recently joined and wanted to introduce myself :)
  • CooredioG
    Hello,

    I'm newer here and stopping in to say hi.
    I hope everyone has a good day.


    Jaeric
  • jamesceagez
    Hey how it's going :)
  • Ray: if you're not a bot just jump to the site linked to my nick and send me an email. Where do you wanna go exactly, may be I can support you a little.
  • IDLDLVIDLKLD
    Hi everyone. My name is Ray, from Utica, NY. I will be visiting Poland soon, and I am hoping to meet my Polish relatives. I also hope some people from here may help me in contacting my relatives before my visit. Thanks and looking forward to meeting some great people on here!
  • That's great, but too bad Outlook (and Office) 2007 sucks.
    How the hell do i EDIT keyboard shortcuts so MY application works how "I" want it to, not how MICROSOFT wants it to.
  • Ferd
    I hear you, bro. G-D Bill Gates and trying to get EVERYONE to do things HIS way!

    I'd like to take those glasses off his beady little eyes and shove them down his THROAT!

    MICROSOFT: Heads Up! You don't OWN my computer! I want to do things the way that I want to do them! ALLOW US A MEANS OF CUSTOMIZING YOUR PRODUCT, OR FACE MILLIONS OF CUSTOMERS SWITCHING TO OPENOFFICE.ORG!

    Do you hear that sucking sound, Microsoft? It's beginning to happen...
  • dan
    I am very frustrated with Outlook 2007 for a lot of small bits and bugs. First in just finding answers on "how to do" things. A simple one that I would greatly appreciate some help on - in the above blog talking about keyboard shortcut commands - commands for outlook editor such as cntl c cut and cntl p paste do not work and if this is an option I cannot figure out how to turn the option, or otherwise make it work.
  • Hello, I am James.

    Hope I can be of help here.
  • Stephen Lyle
    I dual-boot into Windows XP and Vista, and have Office 2007 installed on both. Any idea why the Alt+{key} works in Outlook 2007 running on Vista, but I can only use the Ctrl+Shift+{key} when running Outlook 2007 on XP?

    Makes switching back and forth a bit of a drag.

    Thanks for the list, though!
  • Wow , nice collection .
  • Wow,Bravo...
    Nice Blog Design and a Thumbs up to everything..
  • Matthew Goodman
    Hey there. I'm new with Outlook but am getting really frustrated by the lack of shortcut to send a message to contact.

    What, if any, is the shortcut to "Send new message to contact" when you have it highlighted?
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