10+ Collaboration Tools for Designers and Developers

Web designers and web developers are no strangers to collaborative projects. Perhaps you work in a small or medium-sized company, and have had enough of checking your inbox for new messages from your co-workers from the umpteenth meeting you have had in the first week of the month.

Rather than fall back on email and less-than-productive meetings, try out some of the online solutions that exist in the form of collaboration tools. These solutions are perfect for professional creatives, since they allow you to focus on doing a great job, rather than waste too much time on trying to keep the project wheels rolling.

Here are 14 collaboration tools designers and developers should try out, if they haven’t already given them a run.


Paymo is an online project management tool that offers ‘digestible’ project templates, and proposes a clean way to take care of time tracking, task management, expense estimation, file sharing, interaction among team members, and invoicing. Paymo comes complete with widgets for Mac and Windows, and is also available as a project management app for Android and iOS. It also supports 16 languages. [Visit the site]

Creately Diagramming

Creately is the tool to use when you want to create diagrams of a database, sitemap, or even a UI or UML mockup. It also works great for group discussions on budgets or dispensing of resources with team mates. With it, you can hold live whiteboard sessions with team members or clients. It also comes with a series of fabulous diagram templates with tweakable layouts and Smart Shapes. [Visit the site]


Keep all your team members on the same schedule with this project scheduling app. With each team member sticking to the schedule, you’ll be able to better manage the outcome of team projects, particularly if you are team leader. TeamGantt helps you establish task dependencies and project baselines, with integration with your desktop calendar. A must-have for web design and web development projects. [Visit the site]


If you prefer the "social network" approach in your collaboration style, Wrike has you covered. With Wrike, users gain facilities like activity streams, newsfeed updates, and a Notification Center. Multiple team members can edit documents and modify task descriptions. Aside from that, Wrike also works across Android and iOS devices. [Visit the site]


Notism is a visual design feedback tool for creative teams where users can share, discuss and review design and motion work in a simple, effective and streamlined manner. Add clickable hotspots and turn static screens into interactive web and mobile prototypes. This platform also helps to improve your workflow and create better design layouts in a faster and more efficient way than ever before. [Visit the site]


Knowledge is power, and Crowdbase is a lofty collaboration solution that understands that well. It lets you gather precious information, see activity stats and reports pertaining to certain user groups, and share files with your colleagues. Keep your team members up to speed so there are no weak links in your organization. [Visit the site]


Most creatives wrinkle their noses when they’re supposed to work on UX design, yet also have to deal with software for project collaboration. Mural.ly can help you with that. Users can add any sort of content to its canvases, be it from their own folders, or taken from the internet. What is more, Mural.ly also includes a voting feature, handy for knowing which side your team mates are leaning towards. [Visit the site]


Rigorous planning may sound like an alien concept for professionals who are used to operate within a creative mindset in order to ace their projects. However, due to visual tools that emerge on the market, some of us have to come to manage our team efforts in a casual manner. Speaking of the devil, Casual allows web designers to trace project plans like drawing flowcharts, make visual product roadmaps, create templates, and lastly save their projects. [Visit the site]


Quick, what are the things you hate most about working in a team? If you say meetings, mishandled budgets and shoddy work, then you shoud take a look at Teamfocus. It’s allergic to emails, something most of us would love to claim to have. But jokes aside, Teamfocus helps you stay connected with your peers, meet your deadlines and work better as a team, while getting the job done efficiently. [Visit the site]


Why type when you can talk, gesture, smile and have friendly banters with your colleagues. Fuze is the tool you need for a better way to meet and greet your fellow collaborators via video conferences and virtual meetings. Itworks for Mac, Windows, iOS and soon, Android too. Now if only it could do some magic with the different timezones global teams have to deal with. [Visit the site]


Podio has been featured multiple times on the site which is understandable since it is a great project management and chat tool to have. Work with the team via browsers and across the iOS and Android system with this, and if you want to take it a step further, they have an open API which you are free to extend in the direction that you need for your team. [Visit the site]


The top most collaboration-enhancing venues go to great lengths to deliver visual solutions. One such tool is ViewFlux, whereby web designers are at liberty to store the source files for their designs, share photorealistic prototypes, and enable customers and team members to impart their views on it in an engaging setting. [Visit the site]


Yet another stellar collaboration tool is Glasscubes. It has all you could wish for in a private platform for project management: a direct path to share files, gather feedback, communicate, and command a winning project. Besides, Glasscubes is currently employed by ringing brands like The Open University, LG, and British Council. [Visit the site]


Secure, comprehensive and customizable, PBworks comes with a range of specialized solutions depending on the industry you are in. On top of being a great tool for designers and developers, it is also great for advertising and marketing agencies, education platforms, event organizers and also law firms, providing a safe harbor for any company’s confidential files. [Visit the site]


My one last recommendation for a collaboration tool is Redbooth, which boasts SSL-secure 256-bit encryption for hosting your company files. Don’t want your materials to be anywhere online? This splendid collaboration tool is also available on-premise, should you prefer to rely on the security of your own servers. [Visit the site]

Have you had the pleasure of working with any of these tools, and if so, did they fulfill your needs? Please tell us all about it.

Editor’s note: This post is written by Kate Dagli for Hongkiat.com. Kate enjoys writing roundups for web dev and technology websites. She is currently a staff member of the-webdesigner.co.

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