35 Tips Tricks To Manage and Handle Multi-Author Blogs

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manage multiple author blogs in wordpress

Inviting other bloggers and writers to become co-authors is one great way to expand one’s blog. Assuming the recruiting of writers part is being taken care of, the next big problem you could be facing is management. Managing multiple authors for a blog is never an easy task. It’s often a challenge to keep co-authors in control, getting them to write quality content on schedule, making sure they did not miss anything before hitting the publish button, etc. Also sometimes you might also want to give different authors different level of accessibilities and controls, depending on their performances.

Luckily there are lots of Wordpress plugins and resources out there to help owners and administrators to manage co-authors. If you are planning to turn your blog into a multi-author blog, here’s 35 Tips Tricks To Manage and Handle Multi-Author Blogs you might want to check out.

More Wordpress related blog post:

Full list after jump.

Managing Blog Posts

If you have more than 5 authors on a particular blog, managing the daily published entries can be tedious especially when rules and checklists are not properly laid out. Even if they are, they might not be followed at the times. Dealing with situations like this, some plugins could be your life-savers, or at least making blog postings more efficient.

  • Future Posts Calendar

    Adds a simple month-by-month calendar that shows all the months you have future posts for (and the current month no matter what), it highlights the days you have posts for, and as an added bonus if you click a day the Post Timestamp boxes change to that day, month and year. Pretty handy to organize and plan blog post for a multi authors blog. Also comes in form of widget.

    Image Credit.

  • Pre-Publish Reminder

    A friendly checklist for you and your co-authors before they hit the publish button to place any blog article live on the main page.

    Similar plugins: Pre-Publish Reminders by Nick Ohrn, Category Remindr for those who forget inserting categories.

  • Draft Notification

    This WordPress plugin automatically emails the admin when a new draft is saved. The email contains the post’s title, the author, and a link. There is no options page currently, because there is really nothing to configure. The plugin now supports the new ‘pending’ status.

    Similar Plugins: Draft Notifier

  • Co-Authors

    Allows multiple authors to be associated with a post. Co-authored posts appear on a co-author’s posts page and feed. Additionally, co-authors may edit the posts they are associated with, and co-authors who are contributors may only edit posts if they have not been published (as is usual).

    Similar Plugins: Multi Authors

  • Audit Trail Plugin

    Audit Trail is a plugin to keep track of what is going on inside your blog. It does this by recording certain actions (such as who logged in and when) and storing this information in the form of a log. Not only that but it records the full contents of posts (and pages) and allows you to restore a post to a previous version at any time.

  • Report Posts

    This allows your user to report any post they find not appropriate. Think of it as seeking users help on quality control. Reported posts then appear in the manage section of the admin console.

  • Gravatar plugin For Multiple Authors

    Wordpress plugin that provides multi users to show their respective gravatars on their authored posts.

Managing Multi Authors

Sometimes you might want to give some authors a higher access over the others. By that we mean giving them the access to publish content without your moderation or perhaps access to sensitive areas you won’t share with the rest. These following plugins allow you to administrate your fellow authors the way you prefer.

  • Role Manager

    Reworked from the previous version of Role Manager Plugin is written by David House and Owen Winkler. This plugin allows you to control roles and access for different authors on your blog.

    Similar plugins: Role Scoper

  • Draft Control

    The WordPress Plugin "Draft Control" allows users above level 5 to view drafts in a nice row paging system.

  • Hide Dashboard

    A pretty self-explanatory plugin. The reason why you would need this is when you have multiple authors on your blog and you want to hide (or customize) the dashboards.

  • WP-Group Restriction

    Wp-group-restriction is a Wordpress plugin that enhances the current user role feature, by allowing administrators to manage access to content (i.e., pages).

  • Adminimize

    The plugin changes the administration backend and gives you the power to assign rights on certain parts. Admins can activate/deactivate every part of the menu and even parts of the submenu.

Authors Profiles

When co-authors write for your blog, the least you can do (if there’s no revenue sharing involved) is to publish a decent author’s profile as token of appreciation. Proper credits on authors are important, it shows how much you appreciate their work. Here are some plugins to place a decent Author’s Profile on blog post, or anywhere in the blog.

  • Post Avatar

    Simplifies the process of including a picture when writing posts. Authors simply choose from a predefined list of images in the Write Post page to display an image in a post. A template tag displays the image with The Loop.

  • User Photo

    Allows you to associate authors’ profile photos with their account under Your Profile , or any other pages with the use of tags like userphoto_the_author_photo(), userphoto_the_author_thumbnail() etc.

  • Posts by Author Plugin

    This plugin will show the last X posts by the current author either at the bottom of every post, or where you manually specify in each post. Using the built-in options page, you can choose the number of posts to show, set the header text, choose to show the post dates, select the format of the date, and choose whether or not to include the current post in the list.

  • Get Author Profile

    Allows you to access an author’s profile manually outside The Loop, such as for a sidebar intro of the blog owner or to list contributors to your blog.

  • Userextra

    This plugin basically does two things. It adds the ability to associate extra information to users, and supports category access control where users are being control on which category they are allow to access and post article to.

  • Author Exposed

    Simple Wordpress plugin that allows your visitors easy and elegant way to see more details about the post author.

  • List Author Widget

    Display a list of authors in your WordPress Sidebar Widgets linking to the authors.php page.

  • Blog Matrix Wordpress Plugin

    This plugin provides a suite of extended WordPress sidebar, navigation and blog info template tags that can be filtered by author and category.

  • Author Comments

    Highlights author’s comments with customizable styles. Requires author to login.

Communication

Communication is perhaps the utmost important factor in any successful multi-author blogs. Not only it promotes sharing of ideas, getting each other mutually inspired, it also help prevent having 2 authors clasing on writing the same (or similar) blog topics.

  • Share Notes on Dashboard

    If you blog with multiple persons, you can leave a message for the others. In the plugin file, you can determine, what capabilities a user must have to read the notes, and what capabilities he must have to write/modify them. By default, Authors and higher can write, and every registered user can read.

  • Our Todo List

    A plugin allowing authors to get together to share ideas and tasks with a managable section in Wordpress administration section.

  • Send Private Email

    Allowing blog owners to send private emails to authors and users.

    Similar plugins: Email Users

  • Multi Author Comment Notification

    Plugin that sends comment notification to not only the specific author of the post, but to other authors of the blog as well. Customisable via admin panel.

Revenue Sharing

Last but not least – the moolah factor, the thing that drives and motivates (most) co-authors. Here are some plugins to make revenue sharing fair and square, or at least automated.

  • Author Advertising

    This plugin allows blog admins to create a revenue sharing program utilising one of the many advertising programs out there i.e Yahoo, Google Adsense, Amazon, Allposters etc. It can also be used as a banner manager, author photo/website widgets.

    Similar plugins: AdSense Revenue Sharing

Further Readings

Related Contents

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Posted by hongkiat in Wordpress, Wordpress Plugin, Wordpress Tips Tricks , at 11.10.08

Tags: , , , , , ,

Comments

  1. AnggaRifandi November 10th, 2008

    I really need to manage multiple-author in my school blog. and HK make it more easily with this cool list … thanks

    Reply
  2. kaitor November 10th, 2008

    do you have any idea how to manage and handle multiple author for blogspot.

    Reply
  3. Tschai November 10th, 2008

    That’s a lot of great tips.

    For a humble corporate blog like our Blogging About Oracle Applications with 9 authors all these plugins and managin’ them would be counterproductive…in our case.

    But it’s great to know that for pro-bloggers so much options are available.

    Reply
  4. Cedrick Reese November 11th, 2008

    This is a great post! I am in the process of creating a multi author blog and this information was very helpful in making a decision of what plugins to choose.

    Reply
  5. Dainis Graveris November 11th, 2008

    really good article, I think this will become handy after some time – thanks for compiling :)

    Reply
  6. Abhishek November 11th, 2008

    It is really great article for wordpress users. I am also a user of wordpress and needed to the information. I was still not aware about this type of plug in. I am really interested to learn this very steadily.

    Thanks
    http://seoandwebdesignblog.wordpress.com/

    Reply
  7. Ralph Woods November 11th, 2008

    Wow, you just gotta love that multi author blogging!

    Jess
    http://www.anolite.echoz.com

    Reply
  8. Brian November 11th, 2008

    My site is just now moving into the multi-author stage, so perfect timing.

    Reply
  9. dev(devSoft.Mobi) November 11th, 2008

    Really good tip and trick, maybe i also create one multiple-author blog

    Reply
  10. TV Guide November 11th, 2008

    Thanks, very timely article for me. Lots of welcome detail.

    Reply
  11. alez November 11th, 2008

    really good article, I think this will become handy after some time – thanks for compiling :)

    Reply
  12. Stuart Foster November 12th, 2008

    Great advice…and really really timely. I’ve started a blog/business recently with some colleagues and have been on the look out for an easy way to coordinate posts, organize thoughts and collaborate in an effective manner. Thanks :)

    Reply
  13. Tracy November 12th, 2008

    Thanks for the great article, I had no idea there were so many plug ins and management tools available.

    Reply
  14. Ganesh November 12th, 2008

    Awesome plugins. I didn’t even know they existed. If all of them are used, it would contribute to the perfect functioning of a multi-author blog. Thanks a lot.

    Reply
  15. Joseph November 12th, 2008

    I’ve been using this plugin in my blog for communicating with other editors inside WordPress and it works pretty well: http://bitsignals.com/2008/01/14/admin-msg-board/#amsgboardenglish

    Reply
  16. SlamBlogger November 12th, 2008

    Very nice list. Couldn’t have caught it at a better time, with my next project coming up soon (a multi-author magazine). Thanks!

    Reply
  17. afas November 12th, 2008

    ehm..i guesss i will give a try. I have many blog need to write and handle wisely.

    Reply
  18. Planet Malaysia November 12th, 2008

    So far, I don’t have much author yet but I wish i can have more than 5 authors for single blog.

    Reply
  19. goblogging November 12th, 2008

    Very useful article! :) I am not using multiple author yet, but I have plan to use multiple author. this article helped me to manage many author on my blog. Keep up the good work!

    Reply
  20. Pat November 12th, 2008

    Great article, which gives a lot of food for thought in setting up my multi author blog. I especially like the “To-do” list plug-in.

    Reply
  21. Michelle at Scribbit November 13th, 2008

    This is great but my question is how many of these also apply to Wordpress Multiple User? Can they be used with that system as well?

    Reply
  22. piculous November 13th, 2008

    never thought that there’s so much plugins for multi-author blogs..
    good work.

    Reply
  23. Rahul November 13th, 2008

    Thanks for this information. Really useful for our site as well, cause’ we’re also a social blog.

    Also, agree with @ piculous, since we did not have idea that there were this many great plugins.

    Cheers.

    Reply
  24. dev(devSoft.Mobi) November 13th, 2008

    Hongkiat this “35 Tips Tricks To Manage and Handle Multi-Author Blogs ” have been link by problogger~

    Reply
  25. Pierre November 13th, 2008

    Really useful

    Reply
  26. Adi November 13th, 2008

    Wow, this blog is realy cool. Lot of useful stuff wiyh great look.

    Salute!!

    Adi
    http://gemahripah.co.cc

    Reply
  27. shalu wasu November 14th, 2008

    I (and the other authors) just find it easier to work in the old fashioned way – authors mail in the article, i edit and post. everyone is happy!

    Reply
  28. zoolo BOY November 14th, 2008

    Yes I’m agree with you shalu wasu!

    Reply
  29. tips paradise November 15th, 2008

    My oh my , this is the longest one I found today on tips. i am looking for some like what you have here to put in my blog today but I guess I’m not that techie to understand everything you got here.

    Makes me feel happy though that I am the only author of my blog.

    Reply
  30. Fenton November 16th, 2008

    Great listing. Anyhow, it does not apply to me. Just want to congratulate you that problogger has featured this great darn post!

    Reply
  31. Laura November 18th, 2008

    Great list. I am really grateful for one of the plugins in this list. I was looking exactly for something like that. Thanks.

    Reply
  32. Buz November 19th, 2008

    Great stuff! Thank you for all the detailed steps for Managing Multi Authors using WordPress…!

    Reply
  33. Yong How November 20th, 2008

    cool tips. Thanks for the details! :D

    Reply
  34. matteo November 21st, 2008

    Thank you for your inspiring article. Please have a look at my “Notify author about publishing of his posts by administrator” Wordpress plugin, might be useful to add to the list.

    Very useful for multi author blogs.

    Plugin URL
    http://www.matteoionescu.com/wordpress/notify-authors-plugin/

    Reply
  35. Jiao NANG December 15th, 2008

    Very very great.
    Thanks.
    Jiao NANG.

    Reply
  36. Jonathan Concepcion December 22nd, 2008

    Thanks this post is great!

    Reply
  37. Thom December 29th, 2008

    What a great set of tips. Thank you so much for compiling it.

    Reply
  38. Ramil January 3rd, 2009

    Is there a plugin that limit the number of post the author can have in one day? For example, I would like to limit AuthorXXX to be able to post one entry only in one day.

    Also, is there a plugin or widget that will display the authors in the sidebar?

    Reply
  39. Hafiz Affan Ahmed January 24th, 2009

    fantastic

    Reply
  40. Dirk January 29th, 2009

    Another plugin hint: mailto:staff mailto links on the dashboard referring to all user groups of the blog. Quite handy way of internal staff communication if you don’t want to set up an internal messaging system or even a mailing list.

    Reply
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    Reply
  42. Lukti March 2nd, 2009

    One thing i noticed in my blog network is that sometimes my editors forget to write a post on sundays or saturdays. I wrote a plugin to notify my users to write a post this day.

    Check it out: http://wordpress.org/extend/plugins/posts-reminder/

    Regards.

    Reply
  43. mcloft March 6th, 2009

    great list. thanks.

    Reply
  44. Carol March 12th, 2009

    Draft Control is a very nice plug-in but it doesn’t work on WP 2.3 or greater.

    Reply
  45. Marvin Lee April 13th, 2009

    Is there any plugin you know of that can have two columns for only two authors of a single wordpress blog?

    Reply
  46. TheAnand April 27th, 2009

    Really usefull stuff, thanks a ton! I usually keep finding you the search results, but this time I am adding you to my reader. :) Loved posts by author and author exposed the most! Thanks!!!

    Reply
  47. Sunday May 4th, 2009

    Good article.
    But which one do you advise for me to use.
    The plugin are numerous that I am confuse as to the best to use.
    Thank you.

    Reply
  48. Nikola Ovcharski June 9th, 2009

    Thank you! This list is awesome

    Reply
  49. Chandra Wijaya June 17th, 2009

    its a great tips.. thanks for sharing..

    Reply
  50. Jack June 30th, 2009

    Great tips
    Really useful
    Thanks for share

    Reply
  51. rohan July 10th, 2009

    nice article. I have subscribed for your rss feeds now :)

    Reply
  52. hermanus August 31st, 2009

    nice info. thanks

    Reply
  53. Neal Harmon September 2nd, 2009

    I discovered both that the Blog Matrix Plugin link is no longer active as well as the fact that it doesn’t work for wordpress 2.3 and greater. After some searching, I discovered this plugin that replaces the Author Categories functionality…

    http://www.makesites.cc/programming/by-makis/wp_author_categories-v1_0/

    Thank you Makis!

    Reply
  54. Sean September 3rd, 2009

    Thank you for this post!

    Just what I was looking for!

    Reply
  55. Divyang September 7th, 2009

    Hi,
    On my blog, I don’t want to show Admin in authours page. But stiil its showing, though admin has not written a single post ( Admin has written posts, but Now I have changed it to some other author’s name). I am using Theme Hybrid framework.

    Thanks.

    Reply
  56. Downlaod Educational and practical advice about cdex. September 12th, 2009

    Downlaod Web site you can trust with info about cdex.Pc game iso downloads. Amazing site covering woman clothing catalog. Use this reference web site covering pc game iso downloads.

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  57. Alex Kessaris September 25th, 2009

    Thank you very much for the informative post.

    One thing I was hoping you would touch on is the ability of post authors to moderate only their own posts and comments in the admin area.

    As it is now, all authors see all comments and all posts in the back end. This is a strange behaviour because they can’t easily find their own for editing.

    It would be helpful if in the admin area authors would only see their own posts, unless they were given a user role that allowed them to view and edit others’ posts and comments.

    Reply
  58. Scrape October 6th, 2009

    supereb nice job. woderfull aticle. good tips and ticks i am some thinks learn .. its very help full for me… thanks admin.

    Reply
  59. Marfi October 7th, 2009

    Very useful 10x!

    Reply
  60. Enigma October 14th, 2009

    First off, great post.

    Now a question..
    I need to “automatically” promote users from a role to an another (ex. from contributor to author) when he/she has at least a certain number of published content.

    Is there a plugin for that? Does Anybody know?

    Thank you in advance

    Reply
  61. Norfolk wedding Photographers October 27th, 2009

    Thankyou – Some really useful information on how to tackle a complex subject

    Thanks

    Reply
  62. Mike November 3rd, 2009

    Great tools, it’s always a pain to handle multiple authors, especially on the web!

    Reply
  63. ankara boyacı December 19th, 2009

    teşekkurler

    Reply
  64. worcestershire wedding photographers January 9th, 2010

    some great tools here and bril info – thanks for posting and sharing.

    Reply
  65. Vaibhav Dugar January 12th, 2010

    i am just starting a blog that will have multiple writers.. this post has really helped me.
    thanks for the list.

    cheers

    Reply
  66. Ben Stokes January 14th, 2010

    Useful blog – great plug ins – many thanks

    Reply
  67. links london January 21st, 2010

    i am just starting a blog that will have multiple writers.. this post has really helped me.

    Reply
  68. mand January 22nd, 2010

    This is exactly what I was looking for. Thanks!

    Reply
  69. Nitin January 25th, 2010

    Can anybody please tell me how I can count co-authors page load?

    Reply
  70. A.P. Scanner February 5th, 2010

    An exhaustive list of useful information for multi-author site owners. I’m currently designing one and I’m finding these plugins really useful. The Role Manager especially is a must-have for multi-author blogs.

    Reply
  71. Marlin February 13th, 2010

    Thanks for this great information. I was looking for something like this to make wordpress an article directory where authors can post articles.

    Reply
  72. Florian March 10th, 2010

    Great list. Thank you! I booked more than half of it! But what about Twitter? There are Plugins out there to show information about the author e.g. per post or per page. But how to show not only static informations about the author or the author’s avatar picture, but also his last 3-10 tweets? Where is the plugin that fits in that niche?

    Reply
  73. michael March 19th, 2010

    Thank your for such an useful article share with us i just understand how to manage the difficulties of blogging.

    Reply

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