{"id":29532,"date":"2020-05-05T21:42:13","date_gmt":"2020-05-05T13:42:13","guid":{"rendered":"https:\/\/www.hongkiat.com\/blog\/?p=29532"},"modified":"2022-03-21T14:47:36","modified_gmt":"2022-03-21T06:47:36","slug":"slack-tips","status":"publish","type":"post","link":"https:\/\/www.hongkiat.com\/blog\/slack-tips\/","title":{"rendered":"15 Useful Slack Tips You Should Know"},"content":{"rendered":"<p><strong><a href=\"https:\/\/slack.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Slack<\/a><\/strong>\u2018s simplicity and versatility quickly made it <strong>one of the most powerful productivity tools<\/strong> of our days, on which many teams rely in their <strong>day-to-day communication<\/strong>. However, in spite of its uncomplicated UI, we can still miss some of its <strong>useful and even quirky settings<\/strong>\u2014at least if we don\u2019t look at the right places.<\/p>\n<p>So, in this article, we cover <strong>15 useful tips<\/strong> to track these settings down and help you <strong>improve your productivity<\/strong> while working with Slack.<\/p>\n<div class=\"ref-block ref-block--post\" id=\"ref-post-1\">\n\t\t\t\t\t<a href=\"https:\/\/www.hongkiat.com\/blog\/slack-productivity-tools\/\" class=\"ref-block__link\" title=\"Read More: 10 Useful Slack Tools For Better Productivity\" rel=\"bookmark\"><span class=\"screen-reader-text\">10 Useful Slack Tools For Better Productivity<\/span><\/a>\n<div class=\"ref-block__thumbnail img-thumb img-thumb--jumbo\" data-img='{ \"src\" : \"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/slack-productivity-tools.jpg\" }'>\n\t\t\t\t\t\t\t<noscript>\n<style>.no-js #ref-block-post-24081 .ref-block__thumbnail { background-image: url(\"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/slack-productivity-tools.jpg\"); }<\/style>\n<\/noscript>\n\t\t\t\t\t\t<\/div>\n<div class=\"ref-block__summary\">\n<h4 class=\"ref-title\">10 Useful Slack Tools For Better Productivity<\/h4>\n<p class=\"ref-description\">\n\t\t\t\t\t\tSince its launch in 2013, Slack has grown to become a top team communication tool to generate conversations,...\t\t\t\t\t\t<span>Read more<\/span><\/p>\n<\/div>\n<\/div>\n<h2>1. Browse messages by date<\/h2>\n<p>Slack allows you to <strong>browse messages by date<\/strong> in any channels. To do so, select on the \u201cMore\u201d icon, designated with three dots icon at the sidebar of the channel. Click on the \u201cJump to date\u201d, as seen below.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/jump-to-date.jpg\" alt=\"Slack customize slack\" width=\"750\" height=\"480\"><\/figure>\n<p>This will launch the the Slack\u2019s calendar where you can freely browse and jump on the previous conversations at any dates, months, or years. Just keep in mind that this may work better if your Workspace is on one of the Slack\u2019s paid plan. The Slack free-tier plan limits the number of previous conversations that you can see.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/jump-to-date-cal.jpg\" alt=\"Slack Message Archive\" width=\"750\" height=\"480\"><\/figure>\n<h2>2. Share a file to public<\/h2>\n<p>To <strong>share a file uploaded to Slack<\/strong> to public, hover over that file, <strong>click on the three dots menu<\/strong> that appears on the right, and <strong>select the <code>Create external link\u2026<\/code> option<\/strong> from the action menu.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/share-file-externally.jpg\" alt=\"Slack external link\" width=\"750\" height=\"480\"><\/figure>\n<h2>3. Switch to compact view<\/h2>\n<p>If you receive a lot of messages in Slack and would like to <strong>see as many messages as you can<\/strong> without scrolling <strong>opt for the compact view<\/strong>. User profile pictures are hidden in compact view, which allows you to <strong>save a fair amount of space<\/strong>.<\/p>\n<p>Click on your username in the top-left corner. In the dropdown menu, click <code>Preferences<\/code>, then select <code>Messages & Media<\/code>. In the <code>Message Display &gt; Message Theme<\/code> section, select <code>Compact<\/code> to <strong>enable the compact view<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/preference-compact.jpg\" alt=\"Slack compact view\" width=\"750\" height=\"480\"><\/figure>\n<h2>4. Add the shrugging ASCII emoji<\/h2>\n<p>There are just too many times when you want to let your team know that well\u2026 you have just shrugged your shoulders. Slack makes it possible to quickly <strong>add the shrugging ASCII emoji<\/strong> (looks like this: <code>\u00af\\_(\u30c4)_\/\u00af<\/code>) to a message. Just <strong>enter the <code>\/shrug<\/code> slash command<\/strong> into the message input bar.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/shrug.jpg\" width=\"750\" height=\"480\" alt=\"Slack shrug\"><\/figure>\n<h2>5. Stay organised with channel prefix<\/h2>\n<p>Conversations in Slack happen in Channels. Creating these channels using a clear predictable naming structure will allow you to ensure your workspace is organized and help people to ask questions in the right place, find information quickly, and work efficiently. By default, Slacks already created 3 default prefix, namely:<\/p>\n<ul>\n<li><code>help<\/code> \u2014 For questions, assistance, and resources on a topic<\/li>\n<li><code>proj<\/code> \u2014 For collaboration on and discussion about a project<\/li>\n<li><code>team<\/code> \u2014 For updates and work from a department or team<\/li>\n<\/ul>\n<p>You can also create one or remove these default Channel prefix to meet the need of your orgaisation. To do so, go to the <strong>Workspace settings<\/strong> in this URL <code>https:\/\/[name].slack.com\/customize\/channels<\/code>, with <code>[name]<\/code> being the Workspace name. This URL can also be accessed from the Slack menu at <strong>Settings & administration &gt; Workspace settings<\/strong>.<\/p>\n<p>Within the settings page, go to the <strong>Channel Prefix<\/strong> section and click the <strong>\u201cAdd Prefix\u201d<\/strong> button to add a new one.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/slack-channel-prefixes.jpg\" alt=\"Slack default channel prefixes\" width=\"750\" height=\"380\"><\/figure>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/slack-add-prefix.jpg\" alt=\"Slack default channel prefixes\" width=\"750\" height=\"480\"><\/figure>\n<h2>6. Assign a reminder to a message<\/h2>\n<p>If you get a message but want to reply only later, you can <strong>add a reminder<\/strong> to it. To assign a reminder to a message, take the cursor over it and <strong>click on the three dots menu<\/strong> to trigger the action menu. Here, <strong>hover over <code>Remind me about this<\/code><\/strong> and <strong>select a delay time<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/reminder.jpg\" alt=\"Slack reminder\" width=\"750\" height=\"480\"><\/figure>\n<p>After choosing a time, you\u2019ll immediately <strong>see an acknowledgement of the reminder<\/strong> in the messages window.<\/p>\n<h2>7. Add custom and special emojis<\/h2>\n<p>Slack lets you <strong>add your custom emojis<\/strong>. To do so, click on the top-left menu, and select <code>Customize Slack<\/code>. It opens the aforementioned customization page in the browser. In the <code>Emoji<\/code> tab, you can <strong>choose a name<\/strong> for your custom emoji, and <strong>upload and save the emoji image<\/strong>.<\/p>\n<p>You can also directly go to the <code>[myteam].slack.com\/customize\/emoji<\/code> URL.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/add-custom-emoji.jpg\" alt=\"Slack custom emoji\" width=\"800\" height=\"448\"><\/figure>\n<p>Slack also has a set of its own <strong>in-house custom emojis<\/strong>. They are not available from the customization page but <strong>from the message bar<\/strong> inside the Slack app. <strong>Open the emoji input box<\/strong> on the right side of the message bar, then <strong>click on the Slack icon<\/strong> to see the custom emojis.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/custom-emoji.jpg\" alt=\"Slack in-house emojis\" width=\"750\" height=\"480\"><\/figure>\n<h2>8. Assign colors to users in compact mode<\/h2>\n<p><strong>In compact mode<\/strong>, you can assign a color in which the username of a certain user will be displayed. To do so, <strong>enter the <code>\/color @username FFFFFF<\/code> command<\/strong> into the message bar.<\/p>\n<p>For instance, to change the color of the \u201cjohndoe\u201d username to red, you need to enter the <code>\/color @johndoe ff0000<\/code> command. The color value <strong>uses hex codes<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/custom-compact-color.jpg\" alt=\"Slack username color\" width=\"750\" height=\"480\"><\/figure>\n<h2>9. Stay alert with highlighted words<\/h2>\n<p>Sometimes you want to get notified when someone mentioned specific phrases or words that matters to you. For example, you want to be notified when someone\u2019s mentioned your name, your secret project code, area of interest, or any other conversation you want to stay in the loop.<\/p>\n<p>To set up these keywords, you can go to the <strong>\u201cPreference\u201d<\/strong> menu from the top-left of the Slack window. Then go to the <strong>\u201cNotifications\u201d<\/strong> section and add the words or phrases on the <strong>\u201cMy Keywords\u201d<\/strong> section as seen below.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/slack-highlight-words.jpg\" alt=\"Slack higlight words\" width=\"750\" height=\"380\"><\/figure>\n<h2>10. Syntax highlight code snippets<\/h2>\n<p>You can <strong>message a code block<\/strong> in Slack by enclosing the code with <code>```<\/code>, but if the code block is quite big, I recommend you to <strong>use code snippets<\/strong> instead of code blocks. Code snippets are <strong>syntax highlighted code or text files<\/strong> that can be <strong>commented and downloaded<\/strong> by the receiver.<\/p>\n<p>To create a new code snippet, <strong>click on the plus sign<\/strong> shown on the left of the message bar, <strong>select <code>Code or text snippet<\/code><\/strong>, and <strong>create your snippet<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/slack-bolt-snippet.jpg\" alt=\"Slack code snippet menu\" width=\"750\" height=\"480\"><\/figure>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/slack-snippet.jpg\" alt=\"Slack code snippet popup\" width=\"750\" height=\"480\"><\/figure>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/slack-php-snippet.jpg\" alt=\"Slack code snippet added\" width=\"750\" height=\"480\"><\/figure>\n<h2>11. Remove text previews<\/h2>\n<p>Slack <strong>shows text previews of links<\/strong> by default in the Messages window. These previews can be useful, but if your team shares many links they may take up quite a few place.<\/p>\n<p>You can <strong>disable the preview feature<\/strong> from the aforementioned <code>Preferences &gt; Messages & Media<\/code> settings page. You need to <strong>uncheck the <code>Show text previews of linked websites<\/code> option<\/strong> in the <code>Inline Media & Links<\/code> section.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/slack-inline-media-preference.jpg\" alt=\"Slack text preview\" width=\"750\" height=\"280\"><\/figure>\n<h2>12. View keyboard shortcuts<\/h2>\n<p>You can quickly <strong>have a look at the list of key bindings<\/strong> available in Slack by pressing <span class=\"key\">Ctrl<\/span> + <span class=\"key\">\/<\/span> on Windows, or <span class=\"key\">Cmd<\/span> + <span class=\"key\">\/<\/span> on Mac.<\/p>\n<h2>13. Configure the notification sound<\/h2>\n<p>Slack has some options to <strong>configure the notification sound<\/strong>. The options can be accessed from the <code>Preferences<\/code> menu, under the <code>Notification Settings &gt; Sounds<\/code> section.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/slack-notification-sound-preference.jpg\" alt=\"Slack notification sounds\" width=\"750\" height=\"380\"><\/figure>\n<h2>14. View team stats<\/h2>\n<p>You can <strong>view your team\u2019s statistics<\/strong> on the <code>[yourteam].slack.com\/stats<\/code> web page. Other than typing the URL into the address bar of your browser, you can also reach it from the Slack app by <strong>selecting the <code>Statistics<\/code> option<\/strong> in the top-left menu.<\/p>\n<p>The stats page <strong>shows a set of metrics<\/strong> including total messages in the team account, number of readers, number of posters, and files created.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/slack-stats.jpg\" alt=\"Slack stats\" width=\"750\" height=\"380\"><\/figure>\n<h2>15. Assign a default skin tone to emojis<\/h2>\n<p>You can make your emojis <strong>have a default skin tone<\/strong>. To do so, <strong>access the Emoji popup box<\/strong> by clicking on the Emoji icon on the right of the message bar.<\/p>\n<p>Here, <strong>click on the <code>Skin Tone<\/code> option<\/strong> displayed in the bottom-right corner, and select the one you want to <strong>set as the default skin tone<\/strong> for your emojis.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/skin-tone.jpg\" alt=\"Slack emoji skin\" width=\"750\" height=\"380\"><\/figure>\n<p class=\"recommended_top\">\n\t\t\t\t\t<strong>Read Also:<\/strong>\u00a0\n\t\t\t\t\t<a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/custom-slash-command-slack\/\">How to Create Custom Slash Commands in Slack<\/a>\n\t\t\t\t<\/p>","protected":false},"excerpt":{"rendered":"<p>Slack\u2018s simplicity and versatility quickly made it one of the most powerful productivity tools of our days, on which many teams rely in their day-to-day communication. However, in spite of its uncomplicated UI, we can still miss some of its useful and even quirky settings\u2014at least if we don\u2019t look at the right places. So,&hellip;<\/p>\n","protected":false},"author":145,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[3393],"tags":[978,1966],"topic":[4520],"class_list":["entry-content","is-maxi"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.8 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>15 Useful Slack Tips You Should Know (2020) - Hongkiat<\/title>\n<meta name=\"description\" content=\"Slack&#039;s simplicity and versatility quickly made it one of the most powerful productivity tools of our days, on which many teams rely in their day-to-day\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.hongkiat.com\/blog\/slack-tips\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"15 Useful Slack Tips You Should Know\" \/>\n<meta property=\"og:description\" content=\"Slack&#039;s simplicity and versatility quickly made it one of the most powerful productivity tools of our days, on which many teams rely in their day-to-day\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.hongkiat.com\/blog\/slack-tips\/\" \/>\n<meta property=\"og:site_name\" content=\"Hongkiat\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/hongkiatcom\" \/>\n<meta property=\"article:published_time\" content=\"2020-05-05T13:42:13+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-03-21T06:47:36+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/assets.hongkiat.com\/uploads\/slack-tips\/jump-to-date.jpg\" \/>\n<meta name=\"author\" content=\"Preethi Ranjit\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@hongkiat\" \/>\n<meta name=\"twitter:site\" content=\"@hongkiat\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Preethi Ranjit\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/slack-tips\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/slack-tips\\\/\"},\"author\":{\"name\":\"Preethi Ranjit\",\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/#\\\/schema\\\/person\\\/e981676afae36d1ff5feb75094950ab3\"},\"headline\":\"15 Useful Slack Tips You Should Know\",\"datePublished\":\"2020-05-05T13:42:13+00:00\",\"dateModified\":\"2022-03-21T06:47:36+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/slack-tips\\\/\"},\"wordCount\":1160,\"commentCount\":2,\"publisher\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/slack-tips\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/assets.hongkiat.com\\\/uploads\\\/slack-tips\\\/jump-to-date.jpg\",\"keywords\":[\"Productivity Tips\",\"Productivity Tools\"],\"articleSection\":[\"Toolkit\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/slack-tips\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/slack-tips\\\/\",\"url\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/slack-tips\\\/\",\"name\":\"15 Useful Slack Tips You Should Know (2020) - 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