{"id":241,"date":"2007-01-14T00:00:07","date_gmt":"2007-01-13T16:00:07","guid":{"rendered":"https:\/\/www.hongkiat.com\/blog\/2007\/01\/14\/80-keyboard-shortcuts-for-microsoft-outlook\/"},"modified":"2026-04-09T11:49:51","modified_gmt":"2026-04-09T03:49:51","slug":"80-keyboard-shortcuts-for-microsoft-outlook","status":"publish","type":"post","link":"https:\/\/www.hongkiat.com\/blog\/80-keyboard-shortcuts-for-microsoft-outlook\/","title":{"rendered":"35 Useful Keyboard Shortcuts for Microsoft Outlook"},"content":{"rendered":"

Outlook keyboard shortcuts can save a surprising amount of time when the app sits open all day, especially for anyone who already leans on Windows keyboard shortcuts<\/a> to move faster.<\/p>\n

The fastest wins usually come from repetitive actions: creating a new message, replying, forwarding, switching between Mail and Calendar, marking messages read, and moving through a busy inbox without touching the mouse. The same habit carries well into the rest of Office, especially if you have already set up custom keyboard shortcuts<\/a> for Word, Excel, or PowerPoint.<\/p>\n

This refreshed list focuses on shortcuts that are still broadly useful today, based mainly on Microsoft\u2019s current support page for new Outlook for Windows. Older classic-Outlook-only shortcuts were removed instead of pretending they still apply everywhere.<\/p>\n

Frequently Used Outlook Shortcuts<\/h2>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/th>\nDescription<\/th>\n<\/tr>\n<\/thead>\n
Ctrl<\/kbd> + N<\/kbd><\/td>\nCreate a new message or calendar event<\/td>\n<\/tr>\n
Shift<\/kbd> + Enter<\/kbd><\/td>\nOpen the selected message in a new window<\/td>\n<\/tr>\n
Delete<\/kbd><\/td>\nDelete the selected message or item<\/td>\n<\/tr>\n
Ctrl<\/kbd> + F<\/kbd><\/td>\nForward a message<\/td>\n<\/tr>\n
Ctrl<\/kbd> + 2<\/kbd><\/td>\nGo to Calendar<\/td>\n<\/tr>\n
Ctrl<\/kbd> + Shift<\/kbd> + R<\/kbd><\/td>\nReply all<\/td>\n<\/tr>\n
Ctrl<\/kbd> + R<\/kbd><\/td>\nReply<\/td>\n<\/tr>\n
Ctrl<\/kbd> + Enter<\/kbd><\/td>\nSend a message<\/td>\n<\/tr>\n
Alt<\/kbd><\/td>\nOpen key tips<\/td>\n<\/tr>\n
?<\/kbd><\/td>\nOpen keyboard shortcuts help<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Mail and Message Shortcuts<\/h2>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/th>\nDescription<\/th>\n<\/tr>\n<\/thead>\n
Ctrl<\/kbd> + Y<\/kbd><\/td>\nGo to the Folder pane<\/td>\n<\/tr>\n
Ctrl<\/kbd> + Q<\/kbd><\/td>\nMark the selected conversation or message as read<\/td>\n<\/tr>\n
Ctrl<\/kbd> + U<\/kbd><\/td>\nMark the selected conversation or message as unread<\/td>\n<\/tr>\n
Shift<\/kbd> + Delete<\/kbd><\/td>\nPermanently delete the selected message or item<\/td>\n<\/tr>\n
Insert<\/kbd><\/td>\nFlag a message or mark a flagged message as complete<\/td>\n<\/tr>\n
Esc<\/kbd><\/td>\nCancel a search<\/td>\n<\/tr>\n
Ctrl<\/kbd> + ><\/kbd><\/td>\nGo to the next message<\/td>\n<\/tr>\n
Ctrl<\/kbd> + <<\/kbd><\/td>\nGo to the previous message<\/td>\n<\/tr>\n
Home<\/kbd> or Ctrl<\/kbd> + Home<\/kbd><\/td>\nSelect the first message in the folder<\/td>\n<\/tr>\n
End<\/kbd><\/td>\nGo to the bottom of a conversation or message<\/td>\n<\/tr>\n
Home<\/kbd><\/td>\nGo to the top of a conversation or message<\/td>\n<\/tr>\n
Page Down<\/kbd><\/td>\nMove down one page in a long conversation or message<\/td>\n<\/tr>\n
Page Up<\/kbd><\/td>\nMove up one page in a long conversation or message<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Editing and Formatting Shortcuts<\/h2>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/th>\nDescription<\/th>\n<\/tr>\n<\/thead>\n
Ctrl<\/kbd> + C<\/kbd><\/td>\nCopy<\/td>\n<\/tr>\n
Ctrl<\/kbd> + X<\/kbd><\/td>\nCut<\/td>\n<\/tr>\n
Ctrl<\/kbd> + V<\/kbd><\/td>\nPaste<\/td>\n<\/tr>\n
Ctrl<\/kbd> + Z<\/kbd><\/td>\nUndo<\/td>\n<\/tr>\n
Ctrl<\/kbd> + Y<\/kbd><\/td>\nRedo the most recent action<\/td>\n<\/tr>\n
Ctrl<\/kbd> + Backspace<\/kbd><\/td>\nDelete the word to the left of the cursor<\/td>\n<\/tr>\n
Ctrl<\/kbd> + K<\/kbd><\/td>\nInsert a hyperlink<\/td>\n<\/tr>\n
Ctrl<\/kbd> + B<\/kbd><\/td>\nBold text<\/td>\n<\/tr>\n
Ctrl<\/kbd> + I<\/kbd><\/td>\nItalic text<\/td>\n<\/tr>\n
Ctrl<\/kbd> + U<\/kbd><\/td>\nUnderline text<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Calendar and People Shortcuts<\/h2>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/th>\nDescription<\/th>\n<\/tr>\n<\/thead>\n
Ctrl<\/kbd> + 1<\/kbd><\/td>\nGo to Mail<\/td>\n<\/tr>\n
Ctrl<\/kbd> + 2<\/kbd><\/td>\nGo to Calendar<\/td>\n<\/tr>\n
Ctrl<\/kbd> + 4<\/kbd><\/td>\nGo to People<\/td>\n<\/tr>\n
Ctrl<\/kbd> + N<\/kbd><\/td>\nCreate a new calendar item or contact, depending on the current view<\/td>\n<\/tr>\n
Alt<\/kbd> + Shift<\/kbd> + Y<\/kbd> or Home<\/kbd><\/td>\nGo to today in Calendar<\/td>\n<\/tr>\n
Ctrl<\/kbd> + Alt<\/kbd> + 1<\/kbd><\/td>\nSwitch to Day view<\/td>\n<\/tr>\n
Ctrl<\/kbd> + Alt<\/kbd> + 2<\/kbd><\/td>\nSwitch to Work Week view<\/td>\n<\/tr>\n
Ctrl<\/kbd> + Alt<\/kbd> + 4<\/kbd><\/td>\nSwitch to Month view<\/td>\n<\/tr>\n
Ctrl<\/kbd> + E<\/kbd><\/td>\nSearch for a contact<\/td>\n<\/tr>\n
Shift<\/kbd> + E<\/kbd><\/td>\nEdit a contact or contact list<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Thoughts<\/h2>\n

Outlook still feels much faster once the core shortcuts become muscle memory.<\/p>\n

Do not try to memorize everything at once. Start with the small set you use every day, then build from there. Another practical Outlook tweak is Outlook\u2019s Undo Send feature<\/a>.<\/p>","protected":false},"excerpt":{"rendered":"

A cleaned-up list of Outlook shortcuts that are still genuinely useful for faster email, calendar, and contact management.<\/p>\n","protected":false},"author":9,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[3397],"tags":[368,3373,171,369],"topic":[],"class_list":["entry-content","is-maxi"],"acf":[],"yoast_head":"\n35 Useful Keyboard Shortcuts for Microsoft Outlook - Hongkiat<\/title>\n<meta name=\"description\" content=\"A cleaned-up list of Outlook shortcuts that are still genuinely useful for faster email, calendar, and contact management.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.hongkiat.com\/blog\/80-keyboard-shortcuts-for-microsoft-outlook\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"35 Useful Keyboard Shortcuts for Microsoft Outlook\" \/>\n<meta property=\"og:description\" content=\"A cleaned-up list of Outlook shortcuts that are still genuinely useful for faster email, calendar, and contact management.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.hongkiat.com\/blog\/80-keyboard-shortcuts-for-microsoft-outlook\/\" \/>\n<meta property=\"og:site_name\" content=\"Hongkiat\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/hongkiatcom\" \/>\n<meta property=\"article:published_time\" content=\"2007-01-13T16:00:07+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-09T03:49:51+00:00\" \/>\n<meta name=\"author\" content=\"Hongkiat.com\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@hongkiat\" \/>\n<meta name=\"twitter:site\" content=\"@hongkiat\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Hongkiat.com\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/80-keyboard-shortcuts-for-microsoft-outlook\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/80-keyboard-shortcuts-for-microsoft-outlook\\\/\"},\"author\":{\"name\":\"Hongkiat.com\",\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/#\\\/schema\\\/person\\\/7cc686597d92f9086729e4bcc1577ba3\"},\"headline\":\"35 Useful Keyboard Shortcuts for Microsoft Outlook\",\"datePublished\":\"2007-01-13T16:00:07+00:00\",\"dateModified\":\"2026-04-09T03:49:51+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/80-keyboard-shortcuts-for-microsoft-outlook\\\/\"},\"wordCount\":490,\"commentCount\":28,\"publisher\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/#organization\"},\"keywords\":[\"Keyboards \\\/ Mechanical Keyboards\",\"Microsoft Outlook\",\"Microsoft Windows\",\"shortcuts\"],\"articleSection\":[\"Desktop\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/80-keyboard-shortcuts-for-microsoft-outlook\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/80-keyboard-shortcuts-for-microsoft-outlook\\\/\",\"url\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/80-keyboard-shortcuts-for-microsoft-outlook\\\/\",\"name\":\"35 Useful Keyboard Shortcuts for Microsoft Outlook - 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