{"id":21647,"date":"2020-08-19T23:32:43","date_gmt":"2020-08-19T15:32:43","guid":{"rendered":"https:\/\/www.hongkiat.com\/blog\/?p=21647"},"modified":"2020-08-19T20:06:20","modified_gmt":"2020-08-19T12:06:20","slug":"how-to-boost-productivity","status":"publish","type":"post","link":"https:\/\/www.hongkiat.com\/blog\/how-to-boost-productivity\/","title":{"rendered":"7 Great Ways to Increase Your Productivity"},"content":{"rendered":"<p>In 1915, Albert Einstein presented his brilliant and revolutionary theory of relativity. After <strong>completely devoting<\/strong> himself to its creation, <strong>without being distracted<\/strong> by anything else.<\/p>\n<p>We\u2019re not hinting that you <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/project-perfectionism\/\" rel=\"noopener noreferrer\">spend three years working on a particular project<\/a> (unless you really want to), but this approach of <strong>focusing completely on one piece of work<\/strong> is a vivid example of the new work trend called \u2018<strong>Doing Less\u2019.<\/strong><\/p>\n<p>As the name suggests, this popular trend encompasses techniques that <strong>can help you achieve great results by doing less than you need to<\/strong>. Today I\u2019d like to share just a few of those techniques. Hopefully, they will help you achieve the best results for the task you\u2019re facing, in the shortest amount of time.<\/p>\n<div class=\"ref-block ref-block--post\" id=\"ref-post-1\">\n\t\t\t\t\t<a href=\"https:\/\/www.hongkiat.com\/blog\/productivity-vs-productivity-tools\/\" class=\"ref-block__link\" title=\"Read More: Productivity vs. Productivity Tools: What Works Best?\" rel=\"bookmark\"><span class=\"screen-reader-text\">Productivity vs. Productivity Tools: What Works Best?<\/span><\/a>\n<div class=\"ref-block__thumbnail img-thumb img-thumb--jumbo\" data-img='{ \"src\" : \"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/productivity-vs-productivity-tools.jpg\" }'>\n\t\t\t\t\t\t\t<noscript>\n<style>.no-js #ref-block-post-13193 .ref-block__thumbnail { background-image: url(\"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/productivity-vs-productivity-tools.jpg\"); }<\/style>\n<\/noscript>\n\t\t\t\t\t\t<\/div>\n<div class=\"ref-block__summary\">\n<h4 class=\"ref-title\">Productivity vs. Productivity Tools: What Works Best?<\/h4>\n<p class=\"ref-description\">\n\t\t\t\t\t\tWhen I was studying, all I needed was a notepad and a pen to keep track of all...\t\t\t\t\t\t<span>Read more<\/span><\/p>\n<\/div>\n<\/div>\n<h2>20% Effort Gives 80% Results<\/h2>\n<p><a rel=\"nofollow noopener noreferrer\" target=\"_blank\" href=\"https:\/\/en.wikipedia.org\/wiki\/Pareto_principle\">The Pareto principle,<\/a> is also known as the 80\/20 rule. It states that: <strong>to receive 80% of the results obtained in the work, the average person takes about 20 % of the total time spent.<\/strong> This conditional 80\/20 statistic operates in all areas of life.<\/p>\n<p>For example, it is said that 20% of criminals commit 80% of crimes, and that 20% of drivers are guilty in 80% of the accidents they\u2019re involved in.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/how-to-boost-productivity\/20Effort-Gives-80-Results.jpg\" alt=\"20% Effort Gives 80% Results\" width=\"1000\" height=\"839\"><\/figure>\n<p>If you know how to use the Pareto principle properly, it can be helpful not only in your professional life, but also in your everyday life. It\u2019s like a little trick which <strong>forecasts an expected result<\/strong>.<\/p>\n<p>For instance, if you are a sociable person, then you would probably <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/facebook-friends-how-many-is-too-many\/\" rel=\"noopener noreferrer\">have a lot of friends<\/a>. Think of how many of these people really help you in certain situations. In fact, it\u2019s probably just 20% of those people.<\/p>\n<p>It is worthwhile to consider this percentage and give the right people the proper attention, instead of focusing on virtual friends.<\/p>\n<h2>How To Use This<\/h2>\n<p>If one follows the Pareto principle, <strong>it\u2019s better to do all the useless things <\/strong><a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/freelancers-motivation-tips\/\" rel=\"noopener noreferrer\">when your productivity is low<\/a>. For example, some people come to work in the morning and can\u2019t immediately get to work right away. They need some time to prepare for the job, talk to colleagues, drink their coffee, and other things that help them settle in.<\/p>\n<p>Only then can they start working productively. It\u2019s important to be able to <strong>prioritize your tasks<\/strong>. You need to <strong>determine your most productive time<\/strong> for important cases and decisions.<\/p>\n<p><strong>Read Also: <\/strong><a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/balancing-stress-productivity\/\" rel=\"noopener noreferrer\">How To Condition Your Mind For Higher Productivity<\/a><\/p>\n<h2>Three Main Tasks<\/h2>\n<p>At this day and age, people still rely on <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/productivity-vs-productivity-tools\/\" rel=\"noopener noreferrer\">to-do lists to keep things organized<\/a>. Sure, <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/tips-using-evernote\/\" rel=\"noopener noreferrer\">we have evolved from using paper<\/a> to utilizing computers and smartphones, but whatever tools used would be powerless without action.<\/p>\n<p>In this case, all you need is one simple rule: every morning, take a few minutes to think and write down the three most important tasks for the day.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/how-to-boost-productivity\/Three-Main-Tasks.jpg?newedit\" alt=\"Three Main Tasks\" width=\"1000\" height=\"763\"><\/figure>\n<p>And then focus your efforts on the implementation of this shortlist. Who needs these countless endless lists of tasks which you won\u2019t be able to finish in a week, let alone in a day?<\/p>\n<p><strong>Focus on these three main tasks<\/strong>, and after they\u2019re done, you can go ahead and do something else. This simple but powerful habit can really <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/productivity-tips-for-freelance-web-designers\/\" rel=\"noopener noreferrer\">increase your productivity<\/a> in a short period of time.<\/p>\n<h2>The \u2018Do Less\u2019 Philosophy<\/h2>\n<p>In the world of coaching, the<strong> \u2018doing less\u2019 philosophy has become quite popular<\/strong>. Different theorists of this philosophy offer different approaches. One of them is based on the mystical practices of Zen Buddhism, described by Mark Lesser in his book \u201c<a rel=\"nofollow noopener noreferrer\" target=\"_blank\" href=\"https:\/\/www.amazon.com\/Less-Accomplishing-More-Doing\/dp\/1577316177\/ref=la_B001K8KT5M_1_1\/182-3461872-3083558?s=books&ie=UTF8&qid=1394624062&sr=1-1\">Less: Accomplishing More by Doing Less<\/a>\u201c.<\/p>\n<p>His manifesto \u201cLess\u201d starts with dispelling the belief that reducing the load makes us lazy and is bad for productivity. <strong>By doing less, we actually allow ourselves to fully enjoy our achievements.<\/strong> The author recommends taking some time for meditation and \u201cquieting the mind\u201d in the middle of <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/tips-to-simplify-work-life\/\" rel=\"noopener noreferrer\">the working process<\/a>.<\/p>\n<p>You can perhaps even align your breathing in between reading and sending emails. It would help you to <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/balancing-stress-productivity\/\" rel=\"noopener noreferrer\">relieve stress and focus<\/a> on a particular subject leading you to find the perfect balance. All of this can assist you in figuring out which activities are really important and which are not worth your attention.<\/p>\n<p>Therefore, you should <strong>prioritize tasks<\/strong>. Start doing the most important ones first, and after they\u2019re done, come to the low-priority ones. Just don\u2019t overload yourself with lots of tasks. It\u2019s better to <strong>do less and high-quality tasks that you will enjoy<\/strong> rather than doing lots of things half-heartedly.<\/p>\n<h2>The Pomodoro Technique<\/h2>\n<p>The \u2018Doing less\u2019 philosophy also includes a lot of interesting techniques, such as <strong>the \u201ctomato technique\u201d<\/strong> (you can check out the official website <a rel=\"nofollow noopener noreferrer\" target=\"_blank\" href=\"https:\/\/francescocirillo.com\/pages\/pomodoro-technique\">here<\/a>). This method of time management was developed by Francesco Cirillo. It got its name from the tomato-shaped kitchen timer that Cirillo originally used.<\/p>\n<p>The technique is <strong>based on the principle of working on a particular task for 25-minutes without a break<\/strong>. After which, <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/freelance-signs-to-break\/\" rel=\"noopener noreferrer\">you should definitely take a break<\/a>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/how-to-boost-productivity\/Pomodoro-Technique.jpg\" alt=\"Pomodoro Technique\" width=\"1000\" height=\"808\"><\/figure>\n<p><strong>But how does it actually work?<\/strong><\/p>\n<ol>\n<li>From your task list, focus on the high priority tasks.<\/li>\n<li>Then start the timer for 25 minutes and start working, without anything distracting you until you hear the signal from the timer. Each 25-minute period of time is called \u201cPomodoro\u201d.<\/li>\n<li>Rest for 5 minutes and start the timer again.<\/li>\n<li>For every four \u2018Pomodoros\u2019, take longer breaks of 10-15 minutes.<\/li>\n<li>If the task takes more than five \u2018Pomodoro\u2019, it may be divided into several parts.<\/li>\n<\/ol>\n<p>This technique <strong>allows one to group tasks better, increases attention, and simplifies planning affairs<\/strong>. It would be especially helpful for programmers.<\/p>\n<h2>The Myth Of Multitasking<\/h2>\n<p>Multitasking does not make us more productive; it\u2019s one of the biggest myths these days. In fact, <strong>the division of our attention has a negative impact on productivity, concentration, and energy<\/strong>.<\/p>\n<p>\u201cFor tasks that are at all complicated, no matter how good you have become at multitasking, you\u2019re still going to suffer hits against your performance. You will be worse compared to if you were actually concentrating from start to finish on the task<em>,<\/em>\u201d <a rel=\"nofollow noopener noreferrer\" target=\"_blank\" href=\"https:\/\/www.npr.org\/templates\/story\/story.php?storyId=95524385?storyId=95524385\">says David Meyer<\/a>, a scientist from the University of Michigan.<\/p>\n<div class=\"ref-block ref-block--post\" id=\"ref-post-2\">\n\t\t\t\t\t<a href=\"https:\/\/www.hongkiat.com\/blog\/no-to-multitasking\/\" class=\"ref-block__link\" title=\"Read More: 5 Reasons You Should Say NO to Multitasking\" rel=\"bookmark\"><span class=\"screen-reader-text\">5 Reasons You Should Say NO to Multitasking<\/span><\/a>\n<div class=\"ref-block__thumbnail img-thumb img-thumb--jumbo\" data-img='{ \"src\" : \"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/no-to-multitasking.jpg\" }'>\n\t\t\t\t\t\t\t<noscript>\n<style>.no-js #ref-block-post-16388 .ref-block__thumbnail { background-image: url(\"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/no-to-multitasking.jpg\"); }<\/style>\n<\/noscript>\n\t\t\t\t\t\t<\/div>\n<div class=\"ref-block__summary\">\n<h4 class=\"ref-title\">5 Reasons You Should Say NO to Multitasking<\/h4>\n<p class=\"ref-description\">\n\t\t\t\t\t\tA few days ago, my secretary went on leave. Before leaving, she was kind enough to ask me...\t\t\t\t\t\t<span>Read more<\/span><\/p>\n<\/div>\n<\/div>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/how-to-boost-productivity\/Myth-Of-Multitasking.jpg\" alt=\"Myth Of Multitasking\" width=\"1000\" height=\"695\"><\/figure>\n<p>Multitasking could be possible in just two cases. First is <strong>when you\u2019re doing something that is somehow automatic<\/strong>, for instance, walking and talking at the same time. Walking is an automatic activity that doesn\u2019t need you to focus or think, whereas talking requires the use of your brain.<\/p>\n<p>The other situation when multitasking is possible is <strong>when it involves different kinds of brain processing<\/strong>, for example, reading and listening to classical music.<\/p>\n<p>But if the music contains some lyrics in it, it would be <strong>impossible to do these two tasks at once<\/strong>, because both of them activate the language center of the brain.<\/p>\n<p>Thus, if you want to be more productive, then <strong>learn how to do one thing at a time<\/strong> and <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/five-ways-to-keep-yourself-focused-at-work\/\" rel=\"noopener noreferrer\">stay focused<\/a> only on that one particular thing.<\/p>\n<h2>The Information Diet<\/h2>\n<p>These days, getting overloaded with information is as easy as getting a heat stroke in the middle of the Sahara. And even the symptoms are similar: sleep disturbance, distracted attention, and deferred reaction.<\/p>\n<p><strong> Our brain is overloaded with all the noise that the information brings<\/strong>. In our modern world, people are constantly looking for news; when it truth, it surrounds us.<\/p>\n<p>In this case, Timothy Ferriss, the author of the book \u201c<a rel=\"nofollow noopener noreferrer\" target=\"_blank\" href=\"https:\/\/www.amazon.com\/The-4-Hour-Workweek-Anywhere-Expanded\/dp\/0307465357\">The 4-Hour Workweek: Escape 9-5, Live Anywhere, and Join the New Rich<\/a>\u201d recommends <strong>taking a \u201clow-information diet\u201d. <\/strong><\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/how-to-boost-productivity\/Information-Diet.jpg\" alt=\"Information Diet\" width=\"1000\" height=\"651\"><\/figure>\n<p>Do you <em>really<\/em> need to read all the emails, blogs, newspapers, and magazines that you read every day? Do you <em>really<\/em> need to <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/tech-detox\/\" rel=\"noopener noreferrer\">spend so much time looking through your Facebook<\/a> news feed or watching TV?<\/p>\n<p>Give it a try and <strong>cut out as much useless information as you can<\/strong>, for at least a week, and see how it can help your productivity.<\/p>\n<h2>Living On Schedule<\/h2>\n<p>Ask any successful person when he or she wakes up and it\u2019s likely that they are an early riser. It\u2019s quite simple: there aren\u2019t a lot of distractions in the morning, which helps a person focus on the main priorities.<strong> Waking up early in the morning is one of the factors of living on a schedule<\/strong>.<\/p>\n<p>During the day, <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/freelance-designers-balance-work-life\/\" rel=\"noopener noreferrer\">there is time to rest, and there is time to work<\/a>. There are <strong>strict boundaries present<\/strong>, and understanding this helps you to stay productive. Start with trying to leave the computer at the appointed time, as you need to rest to be productive.<\/p>\n<p><strong>It\u2019s better to live on schedule than without it.<\/strong><\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/how-to-boost-productivity\/Living-On-Schedule.jpg\" alt=\"Living On Schedule\" width=\"1000\" height=\"938\"><\/figure>\n<p>Parkinson\u2019s Law states that \u201cwork expands so as to fill the time available for its completion,\u201d which means that if a girl needs to write a letter for a week, it <em>will<\/em> take a week to write the letter.<\/p>\n<p>Especially if it\u2019s something they don\u2019t like or don\u2019t want to do. <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/stop-procrastination-on-job\/\" rel=\"noopener noreferrer\">People tend to procrastinate<\/a> and play for as long as they can. But <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/juggling-deadlines\/\" rel=\"noopener noreferrer\">strict deadlines for each task<\/a> you get will put you on the right track to meeting the deadlines perfectly. Having a deadline that you\u2019re afraid of missing is <strong>great motivation<\/strong>.<\/p>","protected":false},"excerpt":{"rendered":"<p>In 1915, Albert Einstein presented his brilliant and revolutionary theory of relativity. After completely devoting himself to its creation, without being distracted by anything else. We\u2019re not hinting that you spend three years working on a particular project (unless you really want to), but this approach of focusing completely on one piece of work is&hellip;<\/p>\n","protected":false},"author":124,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[3401,3412],"tags":[978,2820],"topic":[4523,4521],"class_list":["entry-content","is-maxi"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.8 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>7 Tips to Boost Your Productivity - Hongkiat<\/title>\n<meta name=\"description\" content=\"In 1915, Albert Einstein presented his brilliant and revolutionary theory of relativity. After completely devoting himself to its creation, without being\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.hongkiat.com\/blog\/how-to-boost-productivity\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"7 Great Ways to Increase Your Productivity\" \/>\n<meta property=\"og:description\" content=\"In 1915, Albert Einstein presented his brilliant and revolutionary theory of relativity. After completely devoting himself to its creation, without being\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.hongkiat.com\/blog\/how-to-boost-productivity\/\" \/>\n<meta property=\"og:site_name\" content=\"Hongkiat\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/hongkiatcom\" \/>\n<meta property=\"article:published_time\" content=\"2020-08-19T15:32:43+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/assets.hongkiat.com\/uploads\/how-to-boost-productivity\/20Effort-Gives-80-Results.jpg\" \/>\n<meta name=\"author\" content=\"Nancy Young\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@hongkiat\" \/>\n<meta name=\"twitter:site\" content=\"@hongkiat\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Nancy Young\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/how-to-boost-productivity\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/how-to-boost-productivity\\\/\"},\"author\":{\"name\":\"Nancy Young\",\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/#\\\/schema\\\/person\\\/943d20daf5b8c7638175cba309ef6e32\"},\"headline\":\"7 Great Ways to Increase Your Productivity\",\"datePublished\":\"2020-08-19T15:32:43+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/how-to-boost-productivity\\\/\"},\"wordCount\":1494,\"commentCount\":52,\"publisher\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/how-to-boost-productivity\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/assets.hongkiat.com\\\/uploads\\\/how-to-boost-productivity\\\/20Effort-Gives-80-Results.jpg\",\"keywords\":[\"Productivity Tips\",\"self improvement\"],\"articleSection\":[\"Culture\",\"Office\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/how-to-boost-productivity\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/how-to-boost-productivity\\\/\",\"url\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/how-to-boost-productivity\\\/\",\"name\":\"7 Tips to Boost Your Productivity - Hongkiat\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/how-to-boost-productivity\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.hongkiat.com\\\/blog\\\/how-to-boost-productivity\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/assets.hongkiat.com\\\/uploads\\\/how-to-boost-productivity\\\/20Effort-Gives-80-Results.jpg\",\"datePublished\":\"2020-08-19T15:32:43+00:00\",\"description\":\"In 1915, Albert Einstein presented his brilliant and revolutionary theory of relativity. 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