{"id":18048,"date":"2013-09-04T21:01:09","date_gmt":"2013-09-04T13:01:09","guid":{"rendered":"https:\/\/www.hongkiat.com\/blog\/?p=18048"},"modified":"2021-07-13T18:44:10","modified_gmt":"2021-07-13T10:44:10","slug":"google-calendar-tips-tricks","status":"publish","type":"post","link":"https:\/\/www.hongkiat.com\/blog\/google-calendar-tips-tricks\/","title":{"rendered":"10 Google Calendar Tips to Know"},"content":{"rendered":"<p>The calendar is a critical organization tool, particularly for <a href=\"https:\/\/www.hongkiat.com\/blog\/things-to-consider-before-fulltime-freelancing\/\">freelancers<\/a> and teams that <a href=\"https:\/\/www.hongkiat.com\/blog\/project-management-software\/\">work remotely<\/a>. While apps help us <a href=\"https:\/\/www.hongkiat.com\/blog\/tools-to-stay-focus\/\">cope with distractions<\/a> or <a href=\"https:\/\/www.hongkiat.com\/blog\/time-tracking-mac-apps\/\">keep track of time<\/a>, the calendar is still the go-to tool <strong>to mesh all your upcoming events and meetings together<\/strong>. One online calendar I believe most of you are using is <a href=\"https:\/\/calendar.google.com\/calendar\/r\">Google Calendar<\/a>.<\/p>\n<p>Just like Google\u2019s other services, <strong>Google Calendar has flexibility<\/strong> which lets you work faster and more efficiently. With Gmail, separate calendars for work, school or home affairs, keep them altogether in the same view, and share your calendar with colleagues.<\/p>\n<p>If you\u2019re already using Google Calendar or about to start, here are <strong>10 things you can do to get more out of Google Calendar<\/strong>.<\/p>\n<div class=\"ref-block ref-block--post\" id=\"ref-post-1\">\n\t\t\t\t\t<a href=\"https:\/\/www.hongkiat.com\/blog\/gcal-browser-tools\/\" class=\"ref-block__link\" title=\"Read More: 21 Chrome Extensions for Google Calendar\" rel=\"bookmark\"><span class=\"screen-reader-text\">21 Chrome Extensions for Google Calendar<\/span><\/a>\n<div class=\"ref-block__thumbnail img-thumb img-thumb--jumbo\" data-img='{ \"src\" : \"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/gcal-browser-tools.jpg\" }'>\n\t\t\t\t\t\t\t<noscript>\n<style>.no-js #ref-block-post-17537 .ref-block__thumbnail { background-image: url(\"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/gcal-browser-tools.jpg\"); }<\/style>\n<\/noscript>\n\t\t\t\t\t\t<\/div>\n<div class=\"ref-block__summary\">\n<h4 class=\"ref-title\">21 Chrome Extensions for Google Calendar<\/h4>\n<p class=\"ref-description\">\n\t\t\t\t\t\tIf you work on the Web, you will depend a lot on the calender to keep track of...\t\t\t\t\t\t<span>Read more<\/span><\/p>\n<\/div>\n<\/div>\n<h3>1. Quickly Add Event Details<\/h3>\n<p>As you know, you can quickly add events to Google Calendar by <strong>clicking on a date<\/strong> or time and typing into the box that pops up. Next time, just type in the time, followed by the agenda, and its location (see shot) as well.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-quick.jpg\" alt=\"Quick Add\" width=\"500\" height=\"267\"><\/figure>\n<p>The information that you have entered into the \u2018What:\u2019 text box will be recognized and placed in the appropriate fields by Google Calendar.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-quick2.jpg\" alt=\"gcal quick\" width=\"500\" height=\"267\"><\/figure>\n<h3>2. Enable Email Notifications<\/h3>\n<p>Even though we use Google Calendar a lot, not all of us check it faithfully. So, for real important events or meetings, it\u2019s good to enable email notifications. To do this, press on the <strong>arrow button<\/strong> next to a selected calendar, then select <strong>Reminders and notifications<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-notification.jpg\" alt=\"Notifications\" width=\"500\" height=\"384\"><\/figure>\n<p>Once there, you\u2019ll be able to set what kind of email notifications you want <strong>for each calendar<\/strong>. You can also choose to send a reminder email at a determined time before each event. If you do not want to overwhelm yourself you can just <strong>set email reminders for your most important calendar<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-email-notification.jpg\" alt=\"Email Notifications\" width=\"500\" height=\"358\"><\/figure>\n<h3>3. Add Holidays & Sport Calendars<\/h3>\n<p>Google has included many pre-loaded calendars that you can subscribe to. To view their wide selection, click on the <strong>arrow button<\/strong> next to Other calendars and select <strong>Browse Interesting Calendars<\/strong>. You\u2019ll then be able to see <strong>holiday calendars<\/strong> for multiple countries.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-holiday.jpg\" alt=\"Holiday Calendars\" width=\"500\" height=\"345\"><\/figure>\n<p>You <strong>can also follow the game dates<\/strong> of your favorite baseball, basketball, cricket, football, hockey, rugby or soccer team.<\/p>\n<h3>4. Hide Inactive Hours<\/h3>\n<p>Ideally your work calendar would only occupy working hours where there are no events or meetings slotted in between 10pm to 6am the following day. With that premise, it is safe to assume that you won\u2019t need those hours in your calendar.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-hide.jpg\" alt=\"Hide Morning and Night\" width=\"500\" height=\"368\"><\/figure>\n<p>You can customize what your working hours are and hide irrelevant hours by enabling <strong>Hide Morning and Night<\/strong> under <strong>Settings &gt; Labs<\/strong>.<\/p>\n<h3>5. Add World Clock<\/h3>\n<p>Need to work around the clock literally? get a world clock add-on to get international times into your calendar and keep track of everyone\u2019s working hours. To enable it, go to<strong> Settings &gt; Labs<\/strong> tab. Look for <strong>World clock<\/strong> and enable it.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-clock.jpg\" alt=\"World Clock\" width=\"500\" height=\"243\"><\/figure>\n<p>Once enabled, you can click on Settings under the world clock \u2018widget\u2019 to select what <strong>countries or time zones are to be shown<\/strong>. Morning and night are differentiated with light and dark backgrounds, respectively.<\/p>\n<h3>6. Enable Weather Forecast<\/h3>\n<p>Have events that are outdoors? The weather forecast information wil be real helpful. Go to<strong> Settings &gt; General <\/strong>&gt; <strong>Location <\/strong>and enter your country. Then, <strong>determine the metric for temperature<\/strong>, \u00b0C or \u00b0F.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-forecast.jpg\" alt=\"Weather Forecast\" width=\"500\" height=\"374\"><\/figure>\n<p>After saving these settings, you\u2019ll see icons that state the weather conditions of your location, for the next 3 days.<\/p>\n<h3>7. Google Tasks<\/h3>\n<p>Google Tasks is a <strong>simple to-do list<\/strong> that works with Google Calendar. It\u2019s akin to the things you leave on Post-It Notes, only with Google Task you can see it right on your calendar and assign a deadline to it. Just check them off when you\u2019re done.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-task.jpg\" alt=\"Tasks\" width=\"500\" height=\"330\"><\/figure>\n<h3>8. View Google Calendar Offline<\/h3>\n<p>Installing the Google Calendar app for Chrome allows you to view your calendar offline. To make sure all your events are synced, click on the <strong>Gear icon &gt; Offline<\/strong>. A green tick means that your calendar is completely synced for offline viewing.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-offline.jpg\" alt=\"Enable Offline\" width=\"500\" height=\"370\"><\/figure>\n<p>Do note that you <strong>won\u2019t be able to add or edit any events<\/strong> while viewing your calendar offline.<\/p>\n<h3>9. Use Keyboard Shortcuts<\/h3>\n<p>You can navigate throughout your dates and events faster on Google Calendar via <strong>Enable keyboard shortcuts<\/strong> in <strong>Settings &gt; General<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-keyboard.jpg\" alt=\"Keyboard\" width=\"500\" height=\"241\"><\/figure>\n<p>Here are all the keyboard shortcuts you can use on Google Calendar:<\/p>\n<table>\n<thead>\n<tr>\n<td width=\"29%\">Shortcuts<\/td>\n<td width=\"71%\">Descriptions<\/td>\n<\/tr>\n<\/thead>\n<tr>\n<td align=\"left\"><span class=\"key\">K<\/span> or <span class=\"key\">P<\/span><\/td>\n<td>Previous date range<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">J<\/span> or <span class=\"key\">N<\/span><\/td>\n<td>Next date range<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">R<\/span><\/td>\n<td>Refresh calendar<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">T<\/span><\/td>\n<td>Jump to today\u2019s date<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">1<\/span> or <span class=\"key\">D<\/span><\/td>\n<td>Day view<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">2<\/span> or <span class=\"key\">W<\/span><\/td>\n<td>Week view<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">3<\/span> or <span class=\"key\">M<\/span><\/td>\n<td>Month View<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">4<\/span> or <span class=\"key\">X<\/span><\/td>\n<td>Custom view<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">5<\/span> or <span class=\"key\">A<\/span><\/td>\n<td>Agenda view<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">C<\/span><\/td>\n<td>Create new event<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">E<\/span><\/td>\n<td>Show event details<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">Backspace<\/span> or <span class=\"key\">Delete<\/span><\/td>\n<td>Delete event<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">Ctrl<\/span> + <span class=\"key\">Z<\/span> or <span class=\"key\">Z<\/span><\/td>\n<td>Undo last action<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">Ctrl<\/span> + <span class=\"key\">S<\/span> or <span class=\"key\">S<\/span><\/td>\n<td>Save changes to event details<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">Esc<\/span><\/td>\n<td>Return to main calendar page<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">\/<\/span><\/td>\n<td>Places type cursor on the search bar<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">+<\/span><\/td>\n<td>Add a calendar<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">Q<\/span><\/td>\n<td>Quick Add<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">Ctrl<\/span> + <span class=\"key\">P<\/span><\/td>\n<td>Print calendar<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">S<\/span><\/td>\n<td>Open settings<\/td>\n<\/tr>\n<tr>\n<td align=\"left\"><span class=\"key\">?<\/span><\/td>\n<td>Show keyboard shortcuts list<\/td>\n<\/tr>\n<\/table>\n<h3>10. IFTTT Recipes<\/h3>\n<p><a href=\"https:\/\/ifttt.com\/\">IFTTT<\/a> (If This Then That) is a service that allows you to connect 2 online services to interact with each other e.g. <a href=\"https:\/\/www.hongkiat.com\/blog\/ifttt-recipes-for-social-media\/\">archiving your social media data.<\/a> You can also use it with Google Calendar, for instance, <strong>add a new Google Calendar event through SMS<\/strong>, an awesome recipe for people constantly on the go.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-calendar-tips-tricks\/gcal-ifttt.jpg\" alt=\"Google Calendar IFTTT\" width=\"500\" height=\"434\"><\/figure>\n<p>As you may have calendar needs that are different than that of another readers, I suggest you <strong>browse and enable recipes of your liking<\/strong> from the list here at <a href=\"https:\/\/ifttt.com\/google_calendar\">IFTTT recipes with Google Calendar<\/a>. Automate your calendar events with IFTTT.<\/p>","protected":false},"excerpt":{"rendered":"<p>The calendar is a critical organization tool, particularly for freelancers and teams that work remotely. While apps help us cope with distractions or keep track of time, the calendar is still the go-to tool to mesh all your upcoming events and meetings together. One online calendar I believe most of you are using is Google&hellip;<\/p>\n","protected":false},"author":122,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[3397],"tags":[37,2271,1962],"topic":[4521],"class_list":["entry-content","is-maxi"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.8 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>10 Google Calendar Tips to Know - Hongkiat<\/title>\n<meta name=\"description\" content=\"The calendar is a critical organization tool, particularly for freelancers and teams that work remotely. While apps help us cope with distractions or keep\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.hongkiat.com\/blog\/google-calendar-tips-tricks\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"10 Google Calendar Tips to Know\" \/>\n<meta property=\"og:description\" content=\"The calendar is a critical organization tool, particularly for freelancers and teams that work remotely. 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