{"id":16423,"date":"2013-02-12T18:01:37","date_gmt":"2013-02-12T10:01:37","guid":{"rendered":"https:\/\/www.hongkiat.com\/blog\/?p=16423"},"modified":"2023-04-06T19:10:40","modified_gmt":"2023-04-06T11:10:40","slug":"google-drive-tips-tricks","status":"publish","type":"post","link":"https:\/\/www.hongkiat.com\/blog\/google-drive-tips-tricks\/","title":{"rendered":"15 Google Drive Tips and Tricks for Better Productivity (Part II)"},"content":{"rendered":"<p><em>(This article was originally published on the 12th of February, 2013. <a href=\"https:\/\/www.hongkiat.com\/blog\/best-google-drive-tips-tricks\/\"><strong>Click here for the latest version<\/strong><\/a>.)<\/em><\/p>\n<p>There are many <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/online-backup-sync-tools\/\" rel=\"noopener noreferrer\">cloud storage services<\/a> out there, one of which is Google Drive. We\u2019ve <a href=\"https:\/\/www.hongkiat.com\/blog\/icloud-gdrive-onedrive-dropbox\/\">pitted it against<\/a> <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/dropbox-tools\/\" rel=\"noopener noreferrer\">Dropbox<\/a> and <a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/ms-skydrive-tips\/\" rel=\"noopener noreferrer\">OneDrive<\/a>, another two crowd favorites and each cloud storage service have their strengths and limitations that would cater to a wide range of customer needs. But if you have decided on Google Drive, here are some handy tips to help you work better with them.<\/p>\n<p>The good thing about Google Drive is that it\u2019s linked to your Gmail account and of course, the 5 GB free storage space. It also supports basic document editing through web browsers.<\/p>\n<p>Here are <strong>15 more tips and tricks that to get more out of Google Drive<\/strong>.<\/p>\n<div class=\"ref-block ref-block--post\" id=\"ref-post-1\">\n\t\t\t\t\t<a href=\"https:\/\/www.hongkiat.com\/blog\/best-google-drive-tips-tricks\/\" class=\"ref-block__link\" title=\"Read More: Google Drive Tips and Tricks (Part III)\" rel=\"bookmark\"><span class=\"screen-reader-text\">Google Drive Tips and Tricks (Part III)<\/span><\/a>\n<div class=\"ref-block__thumbnail img-thumb img-thumb--jumbo\" data-img='{ \"src\" : \"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/best-google-drive-tips-tricks.jpg\" }'>\n\t\t\t\t\t\t\t<noscript>\n<style>.no-js #ref-block-post-59448 .ref-block__thumbnail { background-image: url(\"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/best-google-drive-tips-tricks.jpg\"); }<\/style>\n<\/noscript>\n\t\t\t\t\t\t<\/div>\n<div class=\"ref-block__summary\">\n<h4 class=\"ref-title\">Google Drive Tips and Tricks (Part III)<\/h4>\n<p class=\"ref-description\">\n\t\t\t\t\t\tGoogle Drive is one of the most versatile tools that you can have in your toolkit, and it...\t\t\t\t\t\t<span>Read more<\/span><\/p>\n<\/div>\n<\/div>\n<h2>Attach Google Drive files on Gmail<\/h2>\n<p>Because Google Drive is linked to your Google account, you can <strong>attach files  stored in Google Drive<\/strong> directly to your Gmail.<\/p>\n<p>Unlike traditional attachments where you first have to upload an attachment, attaching a file through Google Drive does not require you to re-upload the file.<\/p>\n<p>The filesize limit does not apply since  a link is given for the email receiver to download.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/drive-gmail.jpg?newedit\" alt=\"Google Drive Gmail\" width=\"500\" height=\"320\"><\/figure>\n<h2>Keyboard shortcuts<\/h2>\n<p>Google Drive allows you to use keyboard shortcuts for navigation right in your web browser. Here are some of the keyboard shortcuts you can use.<\/p>\n<table>\n<thead>\n<tr>\n<td>Shortcuts<\/td>\n<td>Descriptions<\/td>\n<\/tr>\n<\/thead>\n<tr>\n<td><span class=\"key\">S<\/span><\/td>\n<td>Star or unstar current highlighted item<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">X<\/span><\/td>\n<td>Select or de-select current highlighted item<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">.<\/span><\/td>\n<td>Share current highlighted item<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">J<\/span> or <span class=\"key\">K<\/span><\/td>\n<td>Navigate to previous or next item in the list without selecting it<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">Up Arrow<\/span> or <span class=\"key\">Down Arrow<\/span><\/td>\n<td>Select previous or next item in the list<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">Shift<\/span> + <span class=\"key\">Up Arrow<\/span> or <span class=\"key\">Down Arrow<\/span><\/td>\n<td>Select multiple previous or next items<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">Shift<\/span> + <span class=\"key\">A<\/span><\/td>\n<td>Select all items<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">Shift<\/span> + <span class=\"key\">N<\/span><\/td>\n<td>De-select all items<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">Shift<\/span> + <span class=\"key\">T<\/span><\/td>\n<td>Create a new text document<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">Shift<\/span> + <span class=\"key\">P<\/span><\/td>\n<td>Create a new presentation<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">Shift<\/span> + <span class=\"key\">S<\/span><\/td>\n<td>Create a new spreadsheat<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">Shift<\/span> + <span class=\"key\">D<\/span><\/td>\n<td>Create a new drawing<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">Shift<\/span> + <span class=\"key\">F<\/span><\/td>\n<td>Create a new folder<\/td>\n<\/tr>\n<tr>\n<td><span class=\"key\">Ctrl<\/span> + <span class=\"key\">Alt<\/span> + <span class=\"key\">G<\/span><\/td>\n<td>Opens Revision History in files<\/td>\n<\/tr>\n<\/table>\n<h2>Use forms to collect data<\/h2>\n<p>You can create forms to help you collect data, whatever information that has been input into the form will be <strong>automatically compiled<\/strong> into a Spreadsheet document.<\/p>\n<p>You can create a new form by clicking on the <strong>Create<\/strong> button and selecting <strong>Form<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/create-form.jpg?newedit\" alt=\"Create Form\" width=\"500\" height=\"380\"><\/figure>\n<p>You have many options or ways to collect data. You can use textboxes, checkboxes, multiple choice, lists, scales and grids.<\/p>\n<p>Once you\u2019ve created the form, you can <strong>easily share it with other people<\/strong> by providing a direct link to the form or sending it to their email.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/form-preview.jpg?newedit\" alt=\"Form Preview\" width=\"500\" height=\"389\"><\/figure>\n<p>Once the form is filled, the results will be  automatically and conveniently compiled into a spreadsheet. Google Drive\u2019s spreadsheet works similar to Microsoft Excel where you can <strong>calculate values and use mathematical formulas<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/form-result.jpg?newedit\" alt=\"Form Result\" width=\"500\" height=\"227\"><\/figure>\n<p>You can view it in a list as well for easier organization. To do this, click on <strong>View<\/strong> and then <strong>List<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/form-list.jpg?newedit\" alt=\"Form List\" width=\"500\" height=\"266\"><\/figure>\n<p>You\u2019ll then see a cleaner version of your collected data.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/form-listview.jpg?newedit\" alt=\"Form List View\" width=\"500\" height=\"120\"><\/figure>\n<h2>Save website images to Google Drive<\/h2>\n<p>If you want to instantly save images, documents, HTML5 audio and videos to your Google Drive, you can do so by installing the <a target=\"_blank\" href=\"https:\/\/chrome.google.com\/webstore\/detail\/save-to-google-drive\/gmbmikajjgmnabiglmofipeabaddhgne?hl=en\" rel=\"noopener noreferrer\">Save to Google Drive<\/a> Chrome extension.<\/p>\n<p>With the extension, whenever you right click on a link or image, you get the option to <strong>save the image or link directly to your Google Drive<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/gdrive-extension.jpg?newedit\" alt=\"Google Drive Chrome Extension\" width=\"500\" height=\"359\"><\/figure>\n<h2>Edit Google Drive images online<\/h2>\n<p>Installing the <a target=\"_blank\" href=\"https:\/\/chrome.google.com\/webstore\/detail\/pixlr-editor\/icmaknaampgiegkcjlimdiidlhopknpk\" rel=\"noopener noreferrer\">Pixlr Editor<\/a> on your Chrome web browser will enable you to <strong>edit photos on your Google Drive<\/strong>.<\/p>\n<p>Once you have Pixlr Editor,  right click on any of your pictures and open it. Pixlr Editor comes with many basic tools  Photoshop has and should be more than sufficient for basic editing needs.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/pixlr.jpg?newedit\" alt=\"Pixlr Editor\" width=\"500\" height=\"359\"><\/figure>\n<h2>Add filters to your photo<\/h2>\n<p>Want to bring the Instagram feel to your Google Drive photos? You can with <a target=\"_blank\" href=\"https:\/\/chrome.google.com\/webstore\/detail\/pixlr-express\/hojmjpdlmjopaeginhldhiokeidchjid\" rel=\"noopener noreferrer\">Pixlr Express<\/a>. Pixlr Express only works on Google Chrome.<\/p>\n<p>Once installed, right-click on any photo in your Google Drive and open it with Pixlr Express. You can choose from many filters, borders, fonts and tilt shift effects.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/pixlr-express.jpg?newedit\" alt=\"Pixlr Express\" width=\"500\" height=\"315\"><\/figure>\n<h2>Listen to music files<\/h2>\n<p>By default, you can only download music files from the Google Drive website. If you want to listen to those files, you can install <a target=\"_blank\" href=\"https:\/\/chrome.google.com\/webstore\/detail\/music-player-for-google-d\/hnfeekfpnjbdmelcapngdgkjnhgijjkh?hl=en\" rel=\"noopener noreferrer\">Drive Music<\/a> for your Google Chrome web browser.<\/p>\n<p>After installation, whenever you click on a music file, Drive Music will launch in a separate tab that has <strong>basic functions similar to a music player<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/drive-music.jpg?newedit\" alt=\"Drive Music\" width=\"500\" height=\"194\"><\/figure>\n<h2>Edit videos<\/h2>\n<p>By installing Pixorial Video to Google Chrome, you can watch your videos in Google Drive through the Pixorial Video library.<\/p>\n<p>From there, you can combine different video clips, trim them, and add titles, music and transitions to create a basic  video.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/pixorial-video.jpg?newedit\" alt=\"Pixorial Video\" width=\"500\" height=\"369\"><\/figure>\n<h2>Create, edit and save Mind Maps<\/h2>\n<p><a target=\"_blank\" href=\"https:\/\/chrome.google.com\/webstore\/detail\/mindmeister\/bdehgigffdnkjpaindemkaniebfaepjm\" rel=\"noopener noreferrer\">MindMeister<\/a> is a Google Chrome App lets you <strong>create mind maps<\/strong> right on your web browser. You can then save it in your Google Drive, allowing you to view and edit whenever you like.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/mindmeister.jpg?newedit\" alt=\"Mindmeister\" width=\"500\" height=\"313\"><\/figure>\n<h2>Add Google Drive to Windows \u2018Send To\u2019 menu<\/h2>\n<p>Isn\u2019t it cumbersome to have to open Google Drive first before you can add items to it? Yeah, we thought so. To skip this step, <a target=\"_blank\" href=\"https:\/\/www.google.com\/intl\/en\/drive\/download\/\" rel=\"noopener noreferrer\">download<\/a> and install Google Drive into your desktop PC.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/send-to.jpg?newedit\" alt=\"Send To Menu\" width=\"500\" height=\"377\"><\/figure>\n<p>Once you  have it installed, navigate to <strong>Users &gt; [yourusername] &gt; AppData &gt; Roaming &gt; Microsoft &gt; Windows &gt; SendTo<\/strong>.<\/p>\n<p>Now use the Right Click on your mouse to drag Google Drive from the Favourites panel to the SendTo folder. When you let go of the Right Click, a menu will appear; click on <strong>Copy here<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/send-to-step.jpg?newedit\" alt=\"Send To Step\" width=\"500\" height=\"450\"><\/figure>\n<p>Now whenever you want to move a file from your desktop directly to Google Drive, you can right click on the file, select <strong>Send to<\/strong> then <strong>Google Drive<\/strong>.<\/p>\n<h2>Pin Google Drive to File Explorer Jumplist<\/h2>\n<p>Pin the Google Drive folder to the file explorer jumplist for fast access to Google Drive.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/pin-explorer1.jpg?newedit\" alt=\"File Explorer Jumplist\" width=\"500\" height=\"196\"><\/figure>\n<p>To do this, all you have to do is drag the Google Drive folder to the file explorer icon on the taskbar. Once you\u2019ve done that, you can easily navigate to the Google Drive Folder by right clicking on the file explorer icon and selecting Google Drive.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/pin-explorer.jpg?newedit\" alt=\"Pin Folder\" width=\"500\" height=\"190\"><\/figure>\n<h2>Use Revision History to avoid mistakes<\/h2>\n<p>If you\u2019ve accidentally deleted a file on Google Drive, you can reclaim the file from the Bin within <strong>30 days<\/strong> before it gets deleted for good. For individual files, you can view and choose to restore a revision you\u2019ve made in the past.<\/p>\n<p>All you have to do is open a file from the Google Drive website, and hit <span class=\"key\">Ctrl<\/span> + <span class=\"key\">Alt<\/span> + <span class=\"key\">G<\/span> where you can see a panel on the right of your screen showing the revisions you\u2019ve made in the past.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/revisions.jpg?newedit\" alt=\"Revisions\" width=\"500\" height=\"202\"><\/figure>\n<h2>Disable Automatic Deletion of File Versions<\/h2>\n<p>By default, Google Drive allows you to restore 100 previous revisions of files. You can have an unlimited amount of  revisions, at the sacrifice of your storage space.<\/p>\n<p>To disable automatic deletion, right-click on a file on the Google Drive website and select <strong>Manage revisions<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/manage-revisions.jpg?newedit\" alt=\"Manage Revisions\" width=\"500\" height=\"415\"><\/figure>\n<p>Another window will popup; select the <strong> file revisions you never want deleted<\/strong>. The list will be longer if you have more revisions synced to Google Drive.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/manage-revisions1.jpg?newedit\" alt=\"Manage Revisions\" width=\"500\" height=\"287\"><\/figure>\n<h2>Install Google Drive apps for Google Chrome<\/h2>\n<p>Like the extensions we mentioned above? Well, there are a lot more apps for Google Chrome that work with Google Drive. Browse through the <a target=\"_blank\" href=\"https:\/\/chrome.google.com\/webstore\/category\/collection\/drive_apps\" rel=\"noopener noreferrer\">Google Drive apps<\/a> collection to find something that may benefit you.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/google-drive-tips-tricks\/drive-apps.jpg?newedit\" alt=\"Drive Apps\" width=\"500\" height=\"279\"><\/figure>","protected":false},"excerpt":{"rendered":"<p>(This article was originally published on the 12th of February, 2013. Click here for the latest version.) There are many cloud storage services out there, one of which is Google Drive. We\u2019ve pitted it against Dropbox and OneDrive, another two crowd favorites and each cloud storage service have their strengths and limitations that would cater&hellip;<\/p>\n","protected":false},"author":122,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[3398],"tags":[2166,37,2001],"topic":[4521],"class_list":["entry-content","is-maxi"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.8 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>15 Google Drive Tips and Tricks for Better Productivity (Part II) - Hongkiat<\/title>\n<meta name=\"description\" content=\"(This article was originally published on the 12th of February, 2013. Click here for the latest version.) There are many cloud storage services out there,\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.hongkiat.com\/blog\/google-drive-tips-tricks\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"15 Google Drive Tips and Tricks for Better Productivity (Part II)\" \/>\n<meta property=\"og:description\" content=\"(This article was originally published on the 12th of February, 2013. Click here for the latest version.) 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