{"id":16304,"date":"2013-01-26T21:01:36","date_gmt":"2013-01-26T13:01:36","guid":{"rendered":"https:\/\/www.hongkiat.com\/blog\/?p=16304"},"modified":"2022-03-21T14:48:33","modified_gmt":"2022-03-21T06:48:33","slug":"tips-using-evernote","status":"publish","type":"post","link":"https:\/\/www.hongkiat.com\/blog\/tips-using-evernote\/","title":{"rendered":"10 Tips to Better Productivity With Evernote"},"content":{"rendered":"<p>Evernote is a great tool for easy <a href=\"https:\/\/www.hongkiat.com\/blog\/connect-evernote-with-gcal-gmail\/\">synchronization of notes<\/a> across multiple devices and various platforms. It\u2019s used extensively to save, edit and share notes among different devices and with multiple users. It works great for group collaborations and is great to jot down ideas on-the-go.<\/p>\n<p>At first, Evernote may look like a disorganized and tough-to-run app, but if you know what you are dealing with and learn how to use it proficiently to organize your ideas and tasks, it could be your very best personal assistant.<\/p>\n<div class=\"ref-block ref-block--post\" id=\"ref-post-1\">\n\t\t\t\t\t<a href=\"https:\/\/www.hongkiat.com\/blog\/how-to-boost-productivity\/\" class=\"ref-block__link\" title=\"Read More: 7 Great Ways to Increase Your Productivity\" rel=\"bookmark\"><span class=\"screen-reader-text\">7 Great Ways to Increase Your Productivity<\/span><\/a>\n<div class=\"ref-block__thumbnail img-thumb img-thumb--jumbo\" data-img='{ \"src\" : \"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/how-to-boost-productivity.jpg\" }'>\n\t\t\t\t\t\t\t<noscript>\n<style>.no-js #ref-block-post-21647 .ref-block__thumbnail { background-image: url(\"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/how-to-boost-productivity.jpg\"); }<\/style>\n<\/noscript>\n\t\t\t\t\t\t<\/div>\n<div class=\"ref-block__summary\">\n<h4 class=\"ref-title\">7 Great Ways to Increase Your Productivity<\/h4>\n<p class=\"ref-description\">\n\t\t\t\t\t\tIn 1915, Albert Einstein presented his brilliant and revolutionary theory of relativity. After completely devoting himself to its...\t\t\t\t\t\t<span>Read more<\/span><\/p>\n<\/div>\n<\/div>\n<p>In this article, we are going to share with you <strong>10 tips to help you get started on Evernote<\/strong>, beginning with\u2026<\/p>\n<h2>Saving with Evernote<\/h2>\n<h3>Save Ideas with \u2018Tags\u2019<\/h3>\n<p>You\u2019ll be working with ideas whether you\u2019re a student, writer, designer or a software engineer. With Evernote, you can easily save and manage your ideas, and never risk losing another great idea again.<\/p>\n<p>Start a note and title the idea. Enter \u2018Idea\u2019 as one tag and one other specific tag to describe what your idea is all about. Add a description to explain your idea for future reference, and you\u2019re set.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/tips-using-evernote\/evernote-tags.jpg\" alt=\"evernote tags\" width=\"500\" height=\"301\"><\/figure>\n<p><strong>Shortcut key:<\/strong><\/p>\n<ul>\n<li>New Note: <span class=\"key\">Ctrl<\/span> + <span class=\"key\">N<\/span> (for Windows) and <span class=\"key\">\u2318<\/span> + <span class=\"key\">N<\/span> (for Mac OS X)<\/li>\n<li>New Tag: <span class=\"key\">Ctrl<\/span> + <span class=\"key\">Shift<\/span> + <span class=\"key\">T<\/span> (for Windows) and <span class=\"key\">\u2303<\/span> + <span class=\"key\">\u2318<\/span> + <span class=\"key\">N<\/span> (for Mac OS X)<\/li>\n<\/ul>\n<h3>Save your Idea as an Audio Note<\/h3>\n<p>What if you get an idea and don\u2019t have time to type it all out. That\u2019s not a problem; you can save your idea as an audio file. Just start a new Audio note, click <strong>Record<\/strong> and start speaking through your microphone. Save your note once you are done.<\/p>\n<p>Your note will be shown in the Note List with a Speaker button, which identifies it as an audio note.<\/p>\n<p><strong>Shortcut key:<\/strong> <span class=\"key\">Ctrl<\/span> + <span class=\"key\">Shift<\/span> + <span class=\"key\">U<\/span> (for Windows)<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/tips-using-evernote\/audio-note.jpg\" alt=\"evernote audio tag\" width=\"500\" height=\"299\"><\/figure>\n<h3>Save Handwritten work as an Ink Note<\/h3>\n<p>Don\u2019t like to write or leave audionotes? You can leave it as a handwritten note as well. If you\u2019re in the graphic industry, you\u2019d surely prefer this alternative. Have a quick idea that you need to doodle out fast?<\/p>\n<p>Start an Ink Note, use the pencil or pen tool to draw what you need to remember then save it. You can even save your signature with it.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/tips-using-evernote\/4-ink-note.jpg\" alt=\"ink note\" width=\"500\" height=\"267\"><\/figure>\n<p><strong>Shortcut key: <\/strong><span class=\"key\">Ctrl<\/span> + <span class=\"key\">Shift<\/span> + <span class=\"key\">I<\/span> (for Windows)<\/p>\n<h3>Save text and Screenshots <\/h3>\n<p>With Evernote, you can save text directly from any app without opening Evernote and doing the usual copy-paste action. Select the text from say, a PDF document or text file, copy the selection, and your text is automatically saved as a new note in Evernote.<\/p>\n<p>Later on, you can edit the saved note to give it a title and some tags so that you can store it in an organized fashion.<\/p>\n<p>Evernote also has a handy shortcut to help you save screenshots of running apps or a view of your desktop. Hit the <span class=\"key\">Win<\/span> + <span class=\"key\">PrtScrn<\/span> keys to get an option to select part of the screen to be saved as screenshot. Highlight the area you want saved and upon release of the cursor your screenshot will be saved as a note in Evernote.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/tips-using-evernote\/5-clipping-screenshot.jpg\" alt=\"clipping screenshot\" width=\"500\" height=\"281\"><\/figure>\n<p><strong>Shortcut key:<\/strong><\/p>\n<ul>\n<li>Clip selected text: <span class=\"key\">Win<\/span> + <span class=\"key\">A<\/span> (for Windows)<\/li>\n<li>Paste clipboard content as new note: <span class=\"key\">Ctrl<\/span> + <span class=\"key\">Alt<\/span> + <span class=\"key\">V<\/span> (for Windows)<\/li>\n<li><span class=\"key\">Win<\/span> + <span class=\"key\">PrintScreen<\/span> (for Windows)<\/li>\n<\/ul>\n<h2>Managing Notes and Notebooks<\/h2>\n<h3>Synchronized Notebook<\/h3>\n<p>When creating a new Notebook, choose <strong>Synchronized Notebook<\/strong> and your notebook and the notes kept within will be synchronized with all your devices that are connected with Evernote.<\/p>\n<p>Save your presentations, documents using notes in this notebook and you\u2019ll never miss your important files when you need them no matter which device you are on. Free users can only attach images and pdf but premium users can attach any file.<\/p>\n<p><strong>Shortcut key: <\/strong><span class=\"key\">Ctrl<\/span> + <span class=\"key\">Shift<\/span> + <span class=\"key\">N<\/span> (for Windows) and <span class=\"key\">\u2318<\/span> + <span class=\"key\">\u21e7<\/span> + <span class=\"key\">N<\/span> (for Mac OS X)<\/p>\n<h3>Local Notebook<\/h3>\n<p>If you have personal notes that you don\u2019t want shared, you can use a Local Notebook to store information. Create a new Notebook and choose <strong>Local Notebook<\/strong> from the options given.<\/p>\n<p>Your notes will not be uploaded to Evernote\u2019s servers nor get synchronized to any other device. Thus, your personal notes will be available on a single device.<\/p>\n<h3>Shared Notebook<\/h3>\n<p>If you work in groups and need to share data among your team members, you can share a notebook with them using the Evernote Sharing options. Free users can only read shared notebooks but premium users can modify it too. Sharing works differently on different platforms.<\/p>\n<p>Evernote blog has a <a rel=\"nofollow noopener noreferrer\" target=\"_blank\" href=\"https:\/\/help.evernote.com\/hc\/en-us\/articles\/209005417-Share-notes\">guide<\/a> that you can check out to learn how to make it work on your platform.<\/p>\n<h3>Organize your notes<\/h3>\n<p>In Evernote, you have \u2018notebooks\u2019 and \u2018notes\u2019, which are different things. You can organize your notes in Notebooks, which can then be organized in stacks.<\/p>\n<p>To make your notes work for you, put all your notes together in a notebook, for example, design plans, client feedback, first drafts, final drafts can all be placed together in a notebook which carries the title of the project.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/tips-using-evernote\/win8-note_list.jpg\" alt=\"win8 note\" width=\"500\" height=\"256\"><\/figure>\n<p>If you can organize all your materials and make it quickly accessible by way of close association, you don\u2019t have to waste your time going through stacks and stacks of materials to get the information you need.<\/p>\n<h2>Security<\/h2>\n<h3>Encrypt your data to maximize security<\/h3>\n<p>Evernote doesn\u2019t take security matters lightly, so much so that the app provides an encryption feature to secure its users\u2019 data. You can encrypt part or the whole text of your note using a password and no one will be able to read that text without the password.<\/p>\n<p>Encrypted text is not shown directly in the note and in its place, you will see a passphrase button. When you right-click the passphrase button, you get two options namely \u2018Show Encrypted Text\u2019 and \u2018Decrypt Text Permanently\u2026\u2019. Using any of the two options and the right password, you can get access to the encrypted text.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/tips-using-evernote\/6-encrypting-text.jpg\" alt=\"encrypting text evernote\" width=\"500\" height=\"313\"><\/figure>\n<p>Do take note that Evernote only features encryption \u2013 RC2 encryption algorithm which is not supposed very secure these days \u2013 for text and not much else.<\/p>\n<p><strong>Shortcut key:<\/strong> Encrypt selected text: <span class=\"key\">Ctrl<\/span> + <span class=\"key\">Shift<\/span> + <span class=\"key\">X<\/span> (for Windows) and <span class=\"key\">\u21e7<\/span> + <span class=\"key\">\u2318<\/span> + <span class=\"key\">X<\/span> (for Mac OS X)<\/p>\n<h2>Productivity<\/h2>\n<h3>Evernote templates<\/h3>\n<p>If you spend a little time to look up Evernote templates for specific needs this will also be able to help increase productivity. These templates can be created very easily.<\/p>\n<p>You can create a note that contains all the required fields for your information, then save and export it as an .enex (Evernote exported) file.<\/p>\n<p>Here is a good guide to create and use Evernote templates \u2013 <a rel=\"nofollow noopener noreferrer\" target=\"_blank\" href=\"https:\/\/neseco.com\/sw\/evernote-templates\/\">neseco.com<\/a>, as well as a few links to some Evernote templates:<\/p>\n<ol>\n<li><a rel=\"nofollow noopener noreferrer\" target=\"_blank\" href=\"https:\/\/evernote.com\/templates\">Evernote Templates<\/a><\/li>\n<li><a rel=\"nofollow noopener noreferrer\" target=\"_blank\" href=\"https:\/\/help.evernote.com\/hc\/en-us\/articles\/210937907-Note-templates-for-finance\">Note templates for finance<\/a> <\/li>\n<\/ol>\n<h2>Conclusion<\/h2>\n<p>Hopefully these tips will help encourage you to give Evernote a chance to help manage your assignments for school, projects for freelance and achieve deadlines for your next report. Are you using Evernote now?<\/p>\n<p>Do you have any tricks to put Evernote to better use? Share your tips with us in the comments section.<\/p>","protected":false},"excerpt":{"rendered":"<p>Evernote is a great tool for easy synchronization of notes across multiple devices and various platforms. It\u2019s used extensively to save, edit and share notes among different devices and with multiple users. It works great for group collaborations and is great to jot down ideas on-the-go. At first, Evernote may look like a disorganized and&hellip;<\/p>\n","protected":false},"author":120,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[3397],"tags":[978],"topic":[4521],"class_list":["entry-content","is-maxi"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.8 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>10 Tips to Better Productivity With Evernote - Hongkiat<\/title>\n<meta name=\"description\" content=\"Evernote is a great tool for easy synchronization of notes across multiple devices and various platforms. 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