{"id":16164,"date":"2013-01-17T19:35:22","date_gmt":"2013-01-17T11:35:22","guid":{"rendered":"https:\/\/www.hongkiat.com\/blog\/?p=16164"},"modified":"2023-08-07T23:28:25","modified_gmt":"2023-08-07T15:28:25","slug":"mass-mail-thunderbird","status":"publish","type":"post","link":"https:\/\/www.hongkiat.com\/blog\/mass-mail-thunderbird\/","title":{"rendered":"How to Send Mass Personalized Mail with Thunderbird"},"content":{"rendered":"<p>Sending mass mail with personal and friendlier touch is quite a tedious job as you need to change some of the variables in the mail content. For example, you\u2019re hosting a birthday party and need to send out invitations but you do not want your mail invitation to sound like it\u2019s a spam or you want to personally address the person using their name in your invitation. In order to do so, you need to send one mail at one time since you need to change the variables.<\/p>\n<p>This is where Mozilla Thunderbird and a little add-on of it \u2013 <a rel=\"nofollow noopener\" href=\"https:\/\/addons.thunderbird.net\/en-US\/thunderbird\/addon\/mail-merge\/\">Mail Merge<\/a>, excels at its best. With this two tool <strong>you don\u2019t have to keep on changing the variables<\/strong>. Just create a spreadsheet and draft a mail, and let this two tools do the hardwork for you.<\/p>\n<div class=\"ref-block ref-block--post\" id=\"ref-post-1\">\n\t\t\t\t\t<a href=\"https:\/\/www.hongkiat.com\/blog\/import-email-windows-mac\/\" class=\"ref-block__link\" title=\"Read More: How to Convert Windows Mail (.eml) to Mac Mail (.mbx) Format\" rel=\"bookmark\"><span class=\"screen-reader-text\">How to Convert Windows Mail (.eml) to Mac Mail (.mbx) Format<\/span><\/a>\n<div class=\"ref-block__thumbnail img-thumb img-thumb--jumbo\" data-img='{ \"src\" : \"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/import-email-windows-mac.jpg\" }'>\n\t\t\t\t\t\t\t<noscript>\n<style>.no-js #ref-block-post-14782 .ref-block__thumbnail { background-image: url(\"https:\/\/assets.hongkiat.com\/uploads\/thumbs\/250x160\/import-email-windows-mac.jpg\"); }<\/style>\n<\/noscript>\n\t\t\t\t\t\t<\/div>\n<div class=\"ref-block__summary\">\n<h4 class=\"ref-title\">How to Convert Windows Mail (.eml) to Mac Mail (.mbx) Format<\/h4>\n<p class=\"ref-description\">\n\t\t\t\t\t\tMigrating from a Windows PC to a Mac often involves transferring your email data. This can be tricky,...\t\t\t\t\t\t<span>Read more<\/span><\/p>\n<\/div>\n<\/div>\n<h2>1. Install Mail Merge add on<\/h2>\n<p>First thing you have to do is to download <a rel=\"nofollow noopener\" href=\"https:\/\/www.thunderbird.net\/en-GB\/\">Mozilla Thunderbird<\/a>. After installation, launch Thunderbird and it will ask for your email account. You can create a new one or use an exisiting account of yours.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/mass-mail-thunderbird\/thunderbird-account.jpg\" alt=\"thunderbird account\" width=\"500\" height=\"397\"><\/figure>\n<p>Now, to install the add ons \u2013 <strong>Mail Merge<\/strong>. On the upper right side, you can see a \u201clist\u201d icon. Click on it and then click on add-ons.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/mass-mail-thunderbird\/thunderbird-add-on.jpg\" alt=\"thunderbird add on\" width=\"500\" height=\"404\"><\/figure>\n<p>On the add-ons manager page, <strong>search for Mail Merge<\/strong>. Click install and restart Thunderbird for the add-on to work.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/mass-mail-thunderbird\/thunderbird-install-mail-merge.jpg\" alt=\"thunderbird mail merge\" width=\"500\" height=\"501\"><\/figure>\n<h2>2. Create a CSV file<\/h2>\n<p>The first thing that need to be done before you can send out your mails is to <strong>create a CSV file<\/strong>. To create a CSV file you can use any spreadsheet tool, if you have Microsoft Excel, you can use that.<\/p>\n<p>The first row of the spreadsheet is used to enter the variables you want to use, for example \u2013 first name, last name, mail and etc. After you\u2019re done, <strong>save the spreadsheet in CSV format<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/mass-mail-thunderbird\/spreadsheet-csv.jpg\" alt=\"spreadsheet\" width=\"500\" height=\"321\"><\/figure>\n<h2>3. Drafting Personalized Mail<\/h2>\n<p>Click on <strong>File &gt; New Message &gt; Message<\/strong> or press <span class=\"key\">Ctrl<\/span> + <span class=\"key\">N<\/span><\/p>\n<p>Enter the variables at places that you want the values to appear. Each variable should be enclosed using the <strong>double curly braces<\/strong>, for example {{FIRST NAME}}. Enter variable <strong>exactly the same as in the CSV file<\/strong>, this includes spelling, spacing and capitalization.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/mass-mail-thunderbird\/draft-message.jpg\" alt=\"draft message\" width=\"500\" height=\"442\"><\/figure>\n<p>After you\u2019re done with message creation, click on <strong>File &gt; Mail Merge<\/strong>. Set <strong>Source &gt; CSV<\/strong> , <strong>Deliver Mode &gt; Send Later<\/strong> and <strong>Format &gt; Both<\/strong>.<\/p>\n<p>Under CSV section, for File, click on browse to locate the <strong>CSV file (spreadsheet) you did earlier<\/strong>. After you\u2019re done click \u201cOK\u201d.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/mass-mail-thunderbird\/select-csv.jpg\" alt=\"select CSV\" width=\"500\" height=\"558\"><\/figure>\n<p>After clicking \u201cOK\u201d, your mail and CSV file will merge. Earlier, we set \u201cDeliver Mode\u201d to send later, so the mails can be found in <strong>Local Folders &gt; Outbox<\/strong>. Click on the mail and you\u2019ll notice that your variables has been replaced with the values in your CSV file.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/mass-mail-thunderbird\/thunderbird-outbox.jpg\" alt=\"thunderbird outbox\" width=\"500\" height=\"605\"><\/figure>\n<p>To send out the mails, click on the \u201clist\u201d icon on the upper right, <strong>File &gt; Send Unsent Messages<\/strong>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.hongkiat.com\/uploads\/mass-mail-thunderbird\/file-sent-unsent-message.jpg\" alt=\"file sent unsent\" width=\"500\" height=\"445\"><\/figure>\n<p>And voila! you\u2019re done. With this trick you can stop worrying about sounding automated when sending mass mail and sending personalized mail is no longer a tedious task.<\/p>","protected":false},"excerpt":{"rendered":"<p>Sending mass mail with personal and friendlier touch is quite a tedious job as you need to change some of the variables in the mail content. For example, you\u2019re hosting a birthday party and need to send out invitations but you do not want your mail invitation to sound like it\u2019s a spam or you&hellip;<\/p>\n","protected":false},"author":139,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[3398],"tags":[532,1962],"topic":[4521],"class_list":["entry-content","is-maxi"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.8 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Send Mass Personalized Mail with Thunderbird - Hongkiat<\/title>\n<meta name=\"description\" content=\"Sending mass mail with personal and friendlier touch is quite a tedious job as you need to change some of the variables in the mail content. 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