{"id":13444,"date":"2023-10-10T21:01:36","date_gmt":"2023-10-10T13:01:36","guid":{"rendered":"https:\/\/www.hongkiat.com\/blog\/?p=13444"},"modified":"2025-04-21T19:50:58","modified_gmt":"2025-04-21T11:50:58","slug":"gmail-security-tips","status":"publish","type":"post","link":"https:\/\/www.hongkiat.com\/blog\/gmail-security-tips\/","title":{"rendered":"How to Make Your Gmail Account Safer"},"content":{"rendered":"<p>Email is a key part of our online identity. It can give access to many of our other online accounts. So, it\u2019s very important to <a href=\"https:\/\/www.hongkiat.com\/blog\/sign-out-gmail-multiple-devices\/\">protect our email from bad people<\/a>.<\/p>\n<p>Gmail has strong <a href=\"https:\/\/www.hongkiat.com\/blog\/sign-out-gmail-multiple-devices\/\">safety features<\/a>, but many of us don\u2019t know about them all. In this article, I\u2019ll share a list of easy steps to help <strong>protect your account from unwanted access and harmful actions<\/strong>.<\/p>\n<p>First, we will deal with strengthening the security of the <a href=\"#google\">Google account<\/a>, and then we will dive into adding extra security measures to the <a href=\"#gmail\">Gmail account<\/a>.<\/p>\n<p class=\"recommended_top\">\n\t\t\t\t\t<strong>Read Also:<\/strong>\u00a0\n\t\t\t\t\t<a target=\"_blank\" href=\"https:\/\/www.hongkiat.com\/blog\/gmail-advanced-search-ultimate-guide\/\">Gmail Advanced Search (Ultimate Guide)<\/a>\n\t\t\t\t<\/p>\n<div class=\"toc\" id=\"toc\">\n<h2>In this article<\/h2>\n<ul>\n<li><a href=\"#google-account\">Make Your Google Account Stronger<\/a>\n<ul>\n<li><a href=\"#google-2step\">1. Activate 2-Step Verification<\/a><\/li>\n<li><a href=\"#google-backup\">2. Add Backup Contact Details<\/a><\/li>\n<li><a href=\"#google-apps\">3. Remove Unapproved Apps<\/a><\/li>\n<li><a href=\"#google-security\">4. Turn Off Low-Security Apps<\/a><\/li>\n<li><a href=\"#google-activity\">5. Review Important Account Activities<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#gmail-account\">Strengthen Your Gmail Account<\/a>\n<ul>\n<li><a href=\"#gmail-settings\">1. Review Gmail Settings<\/a><\/li>\n<li><a href=\"#gmail-emails\">2. Remove Suspicious Emails<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>  <button class=\"expand-button\">\n    <i class=\"fas fa-chevron-down\"><\/i>\n  <\/button>\n<\/p><\/div>\n<hr>\n<h2 id=\"google-account\">Make Your Google Account Stronger<\/h2>\n<p>Let\u2019s start by strengthening your Google account. Every Gmail account is also a Google account. I\u2019ll guide you through the important settings to <strong>make sure your account is safe<\/strong> from usual security issues. Plus, I\u2019ll teach you how to adjust some things to enhance its safety.<\/p>\n<h3 id=\"google-2step\">1. Activate 2-Step Verification<\/h3>\n<p><a href=\"https:\/\/www.hongkiat.com\/blog\/secure-computer-identity-theft\/\">2-Step Verification<\/a> is an extra safety step that better guards your account. It requires you to provide a second security answer (not just your password). So, it\u2019s always a good idea to turn on and use two-step verification.<\/p>\n<p class=\"note-default\">Passkey is another effective method to protect your Google account. <a href=\"https:\/\/www.hongkiat.com\/blog\/integrate-google-passkeys\/\">Learn how to set up Google Passkey for your account.<\/a><\/p>\n<p>Here\u2019s how you can set it up:<\/p>\n<ol>\n<li>Open <strong>Sign-in & security<\/strong> in your browser and select \u201c<strong>2-Step Verification<\/strong>\u201c.<\/li>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Gmail 2-step verification setup\" height=\"580\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/turn-2-step-verification.jpg\" width=\"1200\"><\/figure>\n<li>Next, click \u201c<strong>GET STARTED<\/strong>\u201c. Google will suggest using your phone for the second sign-in step, called Google Prompt. If you want to try this, click \u201c<strong>TRY IT NOW<\/strong>\u201c. If your phone isn\u2019t listed, select \u201cDon\u2019t see your device?\u201d to add it. But if you prefer using your phone number, click \u201cDON\u2019T USE PROMPT\u201d.<\/li>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Google Prompt verification setup\" height=\"916\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/use-google-prompt-2-step-verification.jpg\" width=\"937\"><\/figure>\n<li>If you chose \u201cDON\u2019T USE PROMPT\u201d and want to use your phone number for verification, enter your number and hit <strong>SEND<\/strong>. Google will send a code to your phone. Input that code when asked, and you\u2019re all set.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Phone verification setup\" height=\"956\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/use-phone-number-2-step-verification.jpg\" width=\"923\"><\/figure>\n<h3 id=\"google-backup\">2. Add Backup Contact Details<\/h3>\n<p>It\u2019s smart to have backup contact details in case you can\u2019t access some of your info. Here\u2019s how you can add them:<\/p>\n<ol>\n<li>Open <strong>Sign-in & security<\/strong> in your browser and sign in if needed.<\/li>\n<li>Select \u201c<strong>Signing in to Google<\/strong>\u201d on the left side, then find the \u201c<strong>Account recovery options<\/strong>\u201d section.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Google account recovery settings\" height=\"468\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/set-recovery-information.jpg\" width=\"1200\"><\/figure>\n<h5>Add or Update Backup Email<\/h5>\n<p>Click \u201cRecovery email\u201d. Choose \u201c<strong>ADD RECOVERY EMAIL<\/strong>\u201d and enter the email address you want as a backup. Click <strong>DONE<\/strong>. To change it, click the pencil symbol and update the email.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Add recovery email settings\" height=\"520\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/add-change-recovery-email.jpg\" width=\"1200\"><\/figure>\n<h5>Add or Update Backup Phone Number<\/h5>\n<p>Click \u201cRecovery phone\u201d. Choose \u201c<strong>ADD RECOVERY PHONE<\/strong>\u201d and enter the phone number you want as a backup. Click <strong>NEXT<\/strong>. Google will ask you to confirm, so do that. To change it, click the pencil symbol and update the phone number.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Add recovery phone settings\" height=\"551\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/add-change-recovery-phone.jpg\" width=\"1200\"><\/figure>\n<h3 id=\"google-apps\">3. Remove Unapproved Apps<\/h3>\n<p>When you use your Google account to sign in to an app or website, you give it permission to access your account. This allows it to <strong>access your account whenever it wants<\/strong>, but only the information or services you\u2019ve approved.<\/p>\n<p>But you wouldn\u2019t give a stranger the key to your home, right? Similarly, it\u2019s a good idea to <strong>check your account often<\/strong> for apps you didn\u2019t approve or no longer use and remove them. Here\u2019s how:<\/p>\n<ol>\n<li>Open <strong>Sign-in & security<\/strong> in your browser and sign in if prompted.<\/li>\n<li>Select \u201c<strong>Apps with account access<\/strong>\u201d on the left and then click \u201c<strong>MANAGE APPS<\/strong>\u201c.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Google account app access\" height=\"288\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/check-apps-account-access.jpg\" width=\"1200\"><\/figure>\n<p>You\u2019ll see a list of apps connected to your account. These are apps that can access your account based on their permissions. To see an app\u2019s details, including what it can access and when you approved it, <strong>click on the app<\/strong>. To remove it, click \u201c<strong>REMOVE ACCESS<\/strong>\u201c. I suggest removing any apps you don\u2019t recognize, didn\u2019t approve, or no longer use.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Remove app access settings\" height=\"625\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/revoke-unauthorized-apps.jpg\" width=\"918\"><\/figure>\n<h3 id=\"google-security\">4. Turn Off Low-Security Apps<\/h3>\n<p>\u201c<strong>Allow less secure apps<\/strong>\u201d lets apps with weaker security access your account. It\u2019s best to keep this off, even if you turned it on for a specific reason, like using <a href=\"https:\/\/www.hongkiat.com\/blog\/ms-outlook-premium-overview\/\">Microsoft Outlook<\/a> to check your emails.<\/p>\n<p>It\u2019s safer to turn this setting off and find a different way to do what you need. For example, you can <a href=\"https:\/\/www.hongkiat.com\/blog\/new-gmail-material-design-and-features\/\">use the new Gmail<\/a> and its offline feature to check and manage your emails without an internet connection.<\/p>\n<ol>\n<li>Go to <strong>Sign-in & security<\/strong> in your browser.<\/li>\n<li>Select \u201c<strong>Apps with account access<\/strong>\u201d on the left. Then turn off the setting that says \u201cAllow less secure apps\u201d.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Disable less secure apps\" height=\"685\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/deactivate-less-secure-apps.jpg\" width=\"1200\"><\/figure>\n<h3 id=\"google-activity\">5. Review Important Account Activities<\/h3>\n<p>Keeping an eye on activity logs is a good way to spot <strong>possible unauthorized access<\/strong> or hacking attempts. Google keeps a log of all your account activities. It\u2019s wise to check this regularly and <strong>mark any activity that looks odd<\/strong>, like changes you didn\u2019t make. Here\u2019s how to view this log:<\/p>\n<ol>\n<li>Go to <strong>Sign-in & security<\/strong> in your browser.<\/li>\n<li>Select \u201c<strong>Device activity & security events<\/strong>\u201d on the left side.<\/li>\n<li>You\u2019ll find two sections: \u201c<strong>Recent security events<\/strong>\u201d and \u201c<strong>Recently used devices<\/strong>\u201c. Look through these for any unusual activity, like a login from a place you\u2019ve never been. You can also click \u201c<strong>REVIEW EVENTS<\/strong>\u201d and \u201c<strong>REVIEW DEVICES<\/strong>\u201d to see more details.<\/li>\n<\/ol>\n<hr>\n<h2 id=\"gmail-account\">Strengthen Your Gmail Account<\/h2>\n<p>After securing your Google account and setting up basic protections, it\u2019s time to focus on your Gmail account. Since this post is about keeping your emails safe, it\u2019s very important to <strong>know and use the safety features<\/strong> of Gmail.<\/p>\n<h3 id=\"gmail-settings\">1. Review Gmail Settings<\/h3>\n<p>First, let\u2019s <strong>examine the Gmail settings<\/strong> to ensure everything is as it should be. Gmail may not have a ton of options, but the ones it has are vital for email safety. To start, click the gear icon in Gmail to open settings. Here\u2019s what to look for:<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Gmail settings menu\" height=\"455\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/open-settings-gmail.jpg\" width=\"1134\"><\/figure>\n<h5>General Tab<\/h5>\n<p>In this section, review the following:<\/p>\n<ol>\n<li><strong>Signature:<\/strong> Ensure your signature hasn\u2019t been altered and doesn\u2019t have any unfamiliar links.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Gmail signature settings\" height=\"373\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/check-signature-gmail.jpg\" width=\"1200\"><\/figure>\n<ol start=\"2\">\n<li><strong>Vacation Responder:<\/strong> Make sure it\u2019s on or off based on your preference and the message is correct.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Gmail vacation responder\" height=\"397\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/check-vacation-responder.jpg\" width=\"925\"><\/figure>\n<h5>Accounts and Import Tab<\/h5>\n<p>Here, ensure the following:<\/p>\n<ol>\n<li><strong>Send Mail As:<\/strong> All email addresses in this section should be yours.<\/li>\n<li><strong>Check Mail from Other Accounts:<\/strong> Every email address here should belong to you. Otherwise, you could unintentionally access someone else\u2019s email.<\/li>\n<li><strong>Grant Access to Your Account:<\/strong> This section shouldn\u2019t have any unfamiliar addresses. If there\u2019s an address you don\u2019t recognize, someone might have access to your account, and you should remove them right away. To do this, click <strong>Delete<\/strong> next to their address.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Gmail accounts import settings\" height=\"798\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/check-accounts-import-tab-gmail.jpg\" width=\"1140\"><\/figure>\n<h5>Filters and Blocked Addresses Tab<\/h5>\n<p>Within this section, you should review:<\/p>\n<ol>\n<li><strong>Filtered Emails:<\/strong> Ensure there aren\u2019t any unexpected filters. If there\u2019s a filter that looks suspicious, remove it right away.<\/li>\n<li><strong>Blocked Emails:<\/strong> This section lists all the email addresses you\u2019ve blocked. You won\u2019t get emails from these addresses, so ensure none of them are important or familiar to you. If you find an address you shouldn\u2019t have blocked, unblock it.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Gmail filters settings\" height=\"438\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/check-filters-blocked-addresses-tab-gmail.jpg\" width=\"1200\"><\/figure>\n<h5>Forwarding and POP\/IMAP Tab<\/h5>\n<p>Under this section, ensure the following:<\/p>\n<ol>\n<li><strong>Forwarding:<\/strong> Your emails shouldn\u2019t be sent to someone else without you knowing. If there\u2019s an unfamiliar address here, remove it to prevent unwanted access to your emails.<\/li>\n<li><strong>POP Download:<\/strong> Make sure POP isn\u2019t turned on if you didn\u2019t enable it.<\/li>\n<li><strong>IMAP Access:<\/strong> Ensure IMAP is off if you\u2019re not using it.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Gmail forwarding settings\" height=\"723\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/check-forwarding-pop-imap-tab-gmail.jpg\" width=\"1200\"><\/figure>\n<h3 id=\"gmail-emails\">2. Remove Suspicious Emails<\/h3>\n<h5>Block Unwanted Senders<\/h5>\n<p>If you get an email that seems strange or you don\u2019t trust, and you don\u2019t want emails from that sender anymore, you can block them. Gmail will then <strong>move their future emails to Spam<\/strong>.<\/p>\n<p>To block an email sender, follow these steps:<\/p>\n<ol>\n<li>Open the <strong>email from the sender<\/strong> you want to block.<\/li>\n<li><strong>Click the options icon<\/strong> at the top-right of the email, then pick the \u201c<strong>Block<\/strong>\u201d option.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Block email sender\" height=\"850\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/block-email-address-gmail.jpg\" width=\"1138\"><\/figure>\n<h5>Report Junk or Harmful Emails<\/h5>\n<p>It\u2019s not unusual to get junk or harmful emails, especially on work addresses shared with others. Nobody wants to read these unwanted emails. If you get one, you can report it. If Gmail agrees it\u2019s junk or harmful, it\u2019ll <strong>mark similar emails as spam<\/strong> in the future.<\/p>\n<p>To report these emails, follow these steps:<\/p>\n<ol>\n<li>Open the junk or harmful email in Gmail.<\/li>\n<li><strong>Click the options icon<\/strong> in the top-right corner, then pick either \u201c<strong>Report phishing<\/strong>\u201d or \u201c<strong>Report spam<\/strong>\u201d depending on what kind of email it is.<\/li>\n<\/ol>\n<figure><img loading=\"lazy\" decoding=\"async\" alt=\"Report spam email\" height=\"850\" src=\"https:\/\/assets.hongkiat.com\/uploads\/gmail-security-tips\/report-phishing-spam-emails-gmail.jpg\" width=\"1138\"><\/figure>\n<p>I hope this post helps you keep your Gmail account safe. Remember to <strong>be careful and <a href=\"https:\/\/www.hongkiat.com\/blog\/online-privacy-security-tips-tricks\/\">follow safety guidelines<\/a><\/strong> when you\u2019re online. If someone hacks into your computer or online session, they might get into your emails too.<\/p>","protected":false},"excerpt":{"rendered":"<p>Unlock essential Gmail security tips to safeguard your online identity. From 2-Step Verification to spotting suspicious emails, ensure your Gmail account remains impenetrable<\/p>\n","protected":false},"author":120,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[3398],"tags":[532,137,3180,4605,4601],"topic":[4523],"class_list":["entry-content","is-maxi"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.8 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Make Your Gmail Account Safer - Hongkiat<\/title>\n<meta name=\"description\" content=\"Unlock essential Gmail security tips to safeguard your online identity. From 2-Step Verification to spotting suspicious emails, ensure your Gmail account remains impenetrable\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.hongkiat.com\/blog\/gmail-security-tips\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Make Your Gmail Account Safer\" \/>\n<meta property=\"og:description\" content=\"Unlock essential Gmail security tips to safeguard your online identity. 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